NORTH AURORA VILLAGE BOARD MEETING
VILLAGE BOARD MEETING MINUTES
Monday, March 18, 2024
CALL TO ORDER
Mayor Gaffino called the meeting to order.
SILENT PRAYER – MEDITATION – PLEDGE OF ALLEGIANCE
ROLL CALL
In attendance: Mayor Mark Gaffino, Trustee Jason Christiansen, Trustee Laura Curtis, Trustee Mark Guethle, Trustee Mike Lowery, Trustee Todd Niedzwiedz, Trustee Carolyn Salazar
Staff in attendance: Village Administrator Steve Bosco, Finance Director Jason Paprocki, Community Development Director Nathan Darga, Village Attorney Kevin Drendel, Public Works Director Brian Richter, Police Chief Joe DeLeo.
RECOGNITION– Mary Licar- Police Pension Board
Mayor Gaffino presented Mary Licar with an award.
AUDIENCE COMMENTS – None
CONSENT AGENDA
- Village Board Minutes dated 03/04/2024; Committee of the Whole Minutes Dated 03/04/2024
- Bills List Dated 03/18/2024 in the Amount of $380,177.05
- Business and Travel Expenses in the Amount of $50.00
- Approval of Ordinance Approving the Official Zoning Map-2024
- Approval of Resolution Accepting Grant and Vacation Easement (Seasons of North Aurora)
Motion for approval made by Trustee Curtis and seconded by Trustee Salazar. Roll Call Vote: Trustee Curtis –yes, Trustee Guethle – yes, Trustee Lowery – yes, Trustee Niedzwiedz – yes, Trustee Salazar – yes, Trustee Christiansen – yes. Motion approved (6-0).
NEW BUSINESS
- Approval of the Fourth Amendment to Site Agreement No. 470 with AT&T
Finance Director Paprocki explained that the agenda item had been discussed at the February 19, 2024 Committee of the Whole meeting and offered some background. Paprocki stated that AT&T had contacted the Village regarding their current rental rate of $5,745 per month which increased by 3.5% annually. AT&T was proposing a rate of $3,500 monthly with a 15% increase every five years. This new agreement would also amend an optional termination clause, suspending it for ten years. A “permitted use’ was added to the amendment to provide AT&T flexibility in moving their equipment once a new water tower is constructed, as well as a “New Water Tower” requirement that would have the Village provide at least 270 days written notice prior to the commencement of the demolition of an old water tower.
Motion for approval made by Trustee Guethle and seconded by Trustee Curtis. Roll Call Vote: Trustee Guethle – yes, Trustee Lowery – yes, Trustee Niedzwiedz – yes, Trustee Salazar – yes, Trustee Christiansen – yes, Trustee Curtis –yes. Motion approved (6-0).
- Approval to Purchase Five iHydrant Retrofit Kits from Water Products Company in the Amount of $18,000.00
Public Works Director Richter explained that the following two agenda items were related. He stated that the staff was looking to purchase ten iHydrant Retrofit kits for the Village’s Clow fire hydrants. The equipment would be installed by the company. The Village currently had one installed on the east side of town on a fire hydrant along Hart Road. This device had alerted staff to a dip in water pressure in that area of town and now staff is investigating if there is a water pressure issue in that area.
Staff reached out to two authorized distributers for the Clow Valve Company in Illinois and received two identical quotes of $36,000.00. Instead of doing a coin flip to determine who the contract was awarded to, staff recommended splitting the work and contracting the installment of five iHydrant Retrofit Kits from each of the companies for $18,000.00 to each company.
Motion for approval made by Trustee Lowery and seconded by Trustee Guethle. Roll Call Vote: Trustee Lowery – yes, Trustee Niedzwiedz – yes, Trustee Salazar – yes, Trustee Christiansen – yes, Trustee Curtis –yes, Trustee Guethle – yes. Motion approved (6-0).
- Approval to Purchase Five iHydrant Retrofit Kits form Underground Pipe & Valve Company in the Amount of $18,000.00
Director Richter stated that this was for the purchase of the second five iHydrant Retrofit Kits.
Motion for approval made by Trustee Salazar and seconded by Trustee Lowery. Roll Call Vote: Trustee Salazar – yes, Trustee Christiansen – yes, Trustee Curtis –yes, Trustee Guethle – yes, Trustee Lowery – yes, Trustee Niedzwiedz – yes. Motion approved (6-0).
- Approval of Change Order for Well #6 Rehabilitation and Maintenance Project to Layne Christiansen Company to Increase Amount Not to Exceed $410,000.00
Public Works Director Richter explained that at a November 20, 2023 Village Board meeting, the Well #6 Rehabilitation and Maintenance Project was awarded to Layne Christensen in an amount not to exceed $370,000.00. Once the well components were pulled and brought to their shop, Layne determined that their condition had deteriorated significantly and would need to be replaced. During the well televising, it was found that the cable guard was wedged behind the casing causing issues within the pump. Richter stated that the well and the casing may slightly be misaligned which may have led to some of the problems and reduced the lifespan of the motor.
Layne had suggested switching to a smaller pump which would reduce the pump capacity rating by 10%. Staff was looking to go with an exchange motor, a refurbished motor, instead of a new one. It would have the same one year warranty that a new one would have. Staff had reached out to other municipalities in the area and they have had no issues with exchange motors they had installed. Additionally, an exchange motor had a 12 week lead time versus a 26 week lead time for a new motor.
Staff was recommending approval of the exchange motor, decreasing the size of the well equipment, and a change order to increase the amount not to exceed $410,000., with a completion date of July 31, 2024.
Motion for approval made by Trustee Guethle and seconded by Trustee Niedzwiedz. Roll Call Vote: Trustee Guethle – yes, Trustee Lowery – yes, Trustee Niedzwiedz – yes, Trustee Salazar – yes, Trustee Christiansen – yes, Trustee Curtis –yes. Motion approved (6-0).
VILLAGE PRESIDENT – None
TRUSTEES COMMENTS – None
ADMINISTRATOR’S REPORT – None
VILLAGE DEPARTMENT REPORTS
- Finance – None
- Community Development – None
- Police – None
- Public Works – None
- Village Attorney– None
ADJOURNMENT
Motion to adjourn was made by Trustee Guethle and seconded by Trustee Niedzwiedz. All in favor. Motion approved.
Respectfully Submitted,
Jessi Watkins
Village Clerk
