NORTH AURORA VILLAGE BOARD MEETING
VILLAGE BOARD MEETING MINUTES
Monday, November 20, 2023
Due to the COVID-19 pandemic, the Village Board meeting was conducted live remotely
via telecommunications.
CALL TO ORDER
Mayor Gaffino called the meeting to order.
SILENT PRAYER – MEDITATION – PLEDGE OF ALLEGIANCE
ROLL CALL
In attendance: Mayor Mark Gaffino, Trustee Jason Christiansen, Trustee Laura Curtis, Trustee Mark Guethle, Trustee Mike Lowery, Trustee Todd Niedzwiedz, Trustee Carolyn Salazar
Staff in attendance: Village Administrator Steve Bosco, Finance Director Jason Paprocki, Community & Economic Development Director Nathan Darga, Village Attorney Kevin Drendel, Village Engineer/Assistant Public Works Director Brandon Tonarelli, Police Chief Joe DeLeo.
AUDIENCE COMMENTS – None
VILLAGE PRESIDENT-2023 Halloween Property Recognition Program Winners
Mayor Gaffino awarded the winners of the Beautification Committee’s 2023 Halloween Property Recognition Program their certificates and prizes for their winning entries. On hand were 4th place winners Arndt Family of 410 West State Street, 2nd place Damato Family of 480 Mount Court, and 1st place Klemencic Family of 2552 McDuffee Circle.
APPOINTMENT- Beautification Committee Member-Joel Unroe
Mayor Gaffino moved to appoint Joel Unroe to the Village’s Beautification Committee. There were no objections from the Village Board regarding the appointment.
CONSENT AGENDA
1. Village Board Minutes Dated 11/06/2023; Committee of the Whole Minutes Dated 11/06/2023
2. Bills List Dated 11/20/2023 in the Amount of $696,028.40
3. Approval of Salt Purchase with Cargill in the Amount of $103,272.00 not to Exceed $123,926.40
4. Approval of Salt Purchase Compass Minerals in the Amount of $103,272.00 not to Exceed $123,926.40
5. Approval of 2024 Meeting Schedule
6. Approval of Resolution Acknowledging Substantial Completion Triggering the One-Year Maintenance Period and Reduction of the Surety for Public Improvements for the Building Located at 930 Ice Cream Drive (Formerly 840 Ice Cream Drive)
Motion for approval made by Trustee Guethle and seconded by Trustee Lowery. Roll Call Vote: Trustee Guethle – yes, Trustee Lowery – yes, Trustee Niedzwiedz – yes, Trustee Salazar – yes, Trustee Christiansen – yes, Trustee Curtis –yes. Motion approved (6-0).
NEW BUSINESS
1. Approval to Award Bid for Demolition of 40 Monroe Street to Fox Excavating, Inc. in the Amount of $27,500.00
Community & Economic Development Director Nathan Darga explained that the Village had four different companies attend the pre-bid meeting and three of them submitted bids with the lowest bid from Fox Excavating out of Batavia for $27,500.
Motion for approval made by Trustee Niedzwiedz and seconded by Trustee Curtis. Roll Call Vote: Trustee Niedzwiedz – yes, Trustee Salazar – yes, Trustee Christiansen – yes, Trustee Curtis –yes, Trustee Guethle – yes, Trustee Lowery – yes. Motion approved (6-0).
2. Approval to Waive Bids for Well #6 Rehabilitation and Maintenance and Award Contract to Layne Christensen Company in the Amount Not to Exceed $370,000.
Village Engineer/Assistant Public Works Director Brandon Tonarelli stated that the Village’s Water well #6 was due to have its’ pump and motor pulled for inspection and preventative maintenance. The last service on the Well was eleven years prior, it is recommended to perform this maintenance service on the Wells on an eight to ten year cycle. Staff was requesting to waive the bids for the maintenance projects. Tonarelli gave the reasons that the Byron Jackson Motors that are in the Village’s Wells contain mercury seals, Layne Christiansen is the only Byron Jackson manufacturing representative in Illinois. Layne Christiansen also built the Well and has maintained all the other Wells within the Village. The Village also has a professional service agreement with Layne Christiansen which provides the Village with a discount.
Tonarelli stated that the base cost of the rehabilitation was estimated to be approximately $357,000, however the final cost will be determined once the Well has had its’ motor, pump and additional equipment pulled. Currently the project was budgeted for $270,000, however since the budget had been approved, the costs of labor and equipment has risen. The Cost of a replacement pumping assembly had also been included in the estimate due to previous experience with Village Wells.
Motion for approval made by Trustee Salazar and seconded by Trustee Guethle. Roll Call Vote: Trustee Salazar – yes, Trustee Christiansen – yes, Trustee Curtis –yes, Trustee Guethle – yes, Trustee Lowery – yes, Trustee Niedzwiedz – yes. Motion approved (6-0).
3. Approval to Award Bid for Water Division Vehicle Equipment to Monroe Truck Equipment in the Amount of $41,449.0
Assistant Director Tonarelli stated that the Village Board had previously approved a contract with Knapheide Equipment to retrofit two trucks in the Water Division in the amount of $38,740.70. Upon following up with the company on the status of the equipment, staff was told that Knapheide had not placed the order and was having trouble getting them placed and establishing a timeline for getting the work completed. Staff then reached out to the second lowest bidder, Monroe Truck Equipment, whose quote was $41,449.00. Staff was recommending that the Village cancel the contract with Knapheide and award the contract to Monroe Truck Equipment.
Motion for approval made by Trustee Guethle and seconded by Trustee Curtis. Roll Call Vote: Trustee Guethle – yes, Trustee Lowery – yes, Trustee Niedzwiedz – yes, Trustee Salazar – yes, Trustee Christiansen – yes, Trustee Curtis –yes. Motion approved (6-0).
VILLAGE PRESIDENT – Mayor Gaffino wished everyone a happy Thanksgiving.
TRUSTEES COMMENTS – None
ADMINISTRATOR’S REPORT – Administrator Bosco stated that Public Works was wrapping up the leaf collection program and putting up holiday decorations in Riverfront Park for the upcoming Making Spirits Bright event on Saturday, December 2nd.
ATTORNEY’S REPORT – None
VILLAGE DEPARTMENT REPORTS
1. Finance – None
2. Community Development – None
3. Police – None
4. Public Works – None
ADJOURNMENT
Motion to adjourn was made by Trustee Curtis and seconded by Trustee Lowery. All in favor. Motion approved.
Respectfully Submitted,
Jessi Watkins
Village Clerk
