VILLAGE OF NORTH AURORA
VILLAGE BOARD MEETING MINUTES
August 6, 2012
CALL TO ORDER – 7:00 pm
Mayor Berman called the meeting to order.
SILENT PRAYER – MEDITATION – PLEDGE OF ALLEGIANCE
ROLL CALL
In attendance: Mayor Dale Berman, Trustee Chris Faber, Trustee Ryan Lambert, Trustee Mark Guethle, Trustee Mark Gaffino, Trustee Laura Curtis, Trustee Vince Mancini, Village Clerk Lori Murray.
Staff in attendance: Village Administrator Wes Kornowske, Community Development Director Scott Buening, Finance Director Bill Hannah, Public Works Superintendent Mike Glock, Water Superintendent Paul Young, Police Chief Dave Summer, Atty. Carolyn Jansens.
AUDIENCE COMMENTS – None
TRUSTEE COMMENTS
Trustee Gaffino thanked everyone for a successful NA Days and gave special recognition to the Public Works Department, Police Department and Village Staff for all of their efforts.
Trustee Lambert thanked Trustee Gaffino for chairing the North Aurora Days Committee and thanked Trustee Faber for providing the music for the fireworks.
Proclamation
Mayor Berman proclaimed August 7th, 2012 in the Village of North Aurora as National Night Out. The Mayor said that the Village would join forces with other communities across the country to promote awareness of crime prevention programs, reducing crime, drugs and violence.
CONSENT AGENDA
1. Approval of Minutes: Village Board Minutes dated 7/16/12; Special Village Board Minutes dates 7/30/12; Special C.O.W. Minutes dated 7/30/12
2. Approval of an Interim Bill List dated 7/13/12 FY13 in the amount of $75.00
3. Approval of an Interim Bill List dated 7/16/12 FY13 in the amount of $300.00
4. Approval of an Interim Bill List dated 8/1/12 FY12 in the amount of $659.42
5. Approval of an Interim Bill List dated 8/1/12 FY13 in the amount of $106,983.66
6. Approval of the Review of Executive Session Minutes dated 4/2/12 – Sessions I & II; 5/7/12 – Session I and II; and Executive Session Minutes dated 5/21/12
Motion for approval made by Trustee Guethle and seconded by Trustee Gaffino. Roll Call Vote: Trustee Guethle – yes, Trustee Faber – yes, Trustee Lambert – yes, Trustee Gaffino – yes, Trustee Curtis – yes, Trustee Mancini – yes. Motion approved (6-0).
1. Approval of an ordinance Amending and Restating the Special Use for
Operation of an Asphalt Plant for the Property Located at 216 Butterfield Road
Community Development Director Scott Buening stated that this ordinance would eliminate the 3-year review as well as amend the specific performance standards in the ordinance. The Plan Commission held a public hearing on July 17th. A motion was made at that meeting to table the issue in order to allow a resolution between the homeowners and the applicant. That motion was denied and the Plan Commission recommended approval of the amendments. Motion for approval made by Trustee Faber and seconded by Trustee Gaffino. Trustee Guethle asked when the plant starts their crusher machines. Buening said that generally they do not start before 5 or 6, but some jobs are required to start before 5 or 6. Representatives from Geneva Construction said that crushers start at 7 and the hours of operation are from 6:00 am – 6:00 pm, unless there is special permission from the Village for particular jobs. Buening noted that if the applicant gets a government job, then they are allowed to start earlier. Guethle asked how many government jobs there were this year. Buening said approximately a dozen. Village Administrator Wes Kornowske said that there was a complaint that Geneva Construction was starting at 4:00 a.m. and in that case it would be due to a government job. Trustee Curtis asked why Geneva Construction has an exemption for government jobs. Buening said that this was allowed per the ordinance passed in 1992. Curtis asked if there was any discussion to alter that part of the ordinance. Trustee Lambert said that would severely affect their ability to bid on government jobs. The representative from Geneva Construction stated that the noise from the flop gates are a result from when the gates opening and that they will work on a way to resolve the issue if possible.
Trustee Mancini asked why the Village would eliminate the three-year review. Buening said that Staff did not think there was a true value to the review since the Village goes out to the site every time there is a complaint to respond to issues. Mancini said it allowed the Village to ask for the sidewalk to be installed. Buening noted that Geneva Construction has received their state permit for the sidewalk. Trustee Faber asked what situation would the Village be in if it did away with the government exclusion. Buening said that the Village would be taking away a right that the applicant has currently. Faber asked the applicant what percentage of jobs they would be unable to bid on if the government exclusion part of the ordinance was eliminated. The representative said that they would not be able to bid on 90% of the jobs.
Trustee Faber noted that the information on the sidewalk was missing from the ordinance. Buening said that the sidewalk information will be included in the amendment. Geneva Construction said that they have 120 days to finish the sidewalk.
Trustee Mancini made a Motion to amend the ordinance to reflect subparagraph N prior to installation of the sidewalk on Butterfield Road in 120 days and amend paragraph O which will allow for the review period. The attorney for Geneva Construction said he did not know if Geneva Construction would agree to the three-year review period. Mancini withdrew the amendment.
Trustee Lambert asked why they would hesitate on the three-year review. The attorney for Geneva Const. said that it is redundant and unnecessary and had been discussed with Village Staff. Geneva Construction said they intend to continue to try and be a good neighbor and address concerns.
The attorney noted that noise was never a complaint from the Village. The only complaint was particulate emissions and odor. Buening noted that Geneva Construction is held to a higher standard than any other business in the Village and there is zero tolerance as far as particulates.
Guethle asked how long the sidewalk has been an issue. Buening said it was in the amendment for the special use in 2010. Mancini said that the issue of the sidewalk has been ongoing since 2007. Buening noted that the delay is not due to the business owners, but on behalf of IDOT. Geneva Construction has received their permit and will construct the sidewalk within 120 days. Trustee Lambert asked if the Board could receive emails from staff whenever there is a complaint in order to be kept up to date. Kornowske said that an annual report can be provided to the Board.
Motion made by Trustee Faber and seconded by Trustee Lambert to add Section N which calls for a sidewalk to be constructed within 120 days. Roll Call Vote: Trustee Faber – yes, Trustee Lambert – yes, Trustee Guethle – yes, Trustee Gaffino – yes, Trustee Curtis – yes, Trustee Mancini – yes. Motion approved (6-0).
Roll Call on the Motion as amended: Trustee Faber – yes, Trustee Lambert – yes, Trustee Guethle – yes, Trustee Gaffino – yes, Trustee Curtis – yes, Trustee Mancini – no. Motion approved (5-1).
2. Approval of an Agreement between the Village of North Aurora and Teska
Associates for Interim Planning Services.
Motion for approval made by Trustee Guethle and seconded by Trustee Gaffino. Roll Call Vote: Trustee Guethle – yes, Trustee Lambert – yes, Trustee Faber – yes, Trustee Gaffino – yes, Trustee Curtis – yes, Trustee Mancini – yes. Motion approved (6-0).
3. Approval of an Ordinance Rezoning Property at 98 S. Randall Road (Nicor
Metering Station).
Motion for approval made by Trustee Lambert and seconded by Trustee Mancini. Roll Call Vote: Trustee Lambert – yes, Trustee Faber – yes, Trustee Guethle – yes, Trustee Gaffino – yes, Trustee Curtis – yes, Trustee Mancini – yes. Motion approved (6-0).
4. Approval of an Ordinance Approving a Special Use for a Sports Training
Facility for a Property Located at 41 S. Randall Road
Mayor Berman said this item would be moved to the August 20th meeting.
5. Approval of a Change Order in the amount of $12,437.59 for the 2012 Street
Improvements (Pierce @ Rt. 25 Drainage)
Motion for approval made by Trustee Guethle and seconded by Trustee Lambert. Roll Call Vote: Trustee Guethle – yes, Trustee Lambert – yes, Trustee Faber – yes, Trustee Gaffino – yes, Trustee Curtis – yes, Trustee Mancini – yes. Motion approved (6-0).
6. Approval of Springbrook On-line Services Proposal
Motion for approval made by Trustee Guethle and seconded by Trustee Faber. Roll Call Vote: Trustee Guethle – yes, Trustee Faber – yes, Trustee Lambert – yes, Trustee Gaffino – yes, Trustee Curtis – yes, Trustee Mancini – yes. Motion approved (6-0).
7. Approval of a Resolution to Approve Revisions to the Personnel Policy Manual
for the Village of North Aurora
Finance Director Bill Hannah stated that the revision would change the pay period cycle to bi-weekly, which would result in a 26 pay period cycle. This will be implemented in 2013. Motion for approval made by Trustee Guethle and seconded by Trustee Gaffino. Roll Call Vote: Trustee Guethle – yes, Trustee Lambert – yes, Trustee Faber – yes, Trustee Gaffino – yes, Trustee Curtis – yes, Trustee Mancini – yes. Motion approved (6-0).
8. Approval of an Ordinance Approving the 5th Budget Amendment for Fiscal
Year 2011-12
Motion for approval made by Trustee Mancini and seconded by Trustee Gaffino. Roll Call Vote: Trustee Mancini – yes, Trustee Curtis – yes, Trustee Gaffino – yes, Trustee Guethle – yes, Trustee Lambert – yes, Trustee Faber – yes. Motion approved (6-0).
9. Approval of an Ordinance Amending Title 13, Chapter 13.20, Section 13.20.010
of the North Aurora Village Code Regarding Water Connection Rates
Motion for approval made by Trustee Faber and seconded by Trustee Mancini. Roll Call Vote: Trustee Faber – yes, Trustee Lambert – yes, Trustee Guethle – yes, Trustee Gaffino – yes, Trustee Curtis – yes, Trustee Mancini – yes. Motion approved (6-0).
10. Approval of an Ordinance Amending Section 13.28.040 of the North Aurora
Municipal Code Regarding Water Conservation (to change the restricted watering hours from 6-9 pm only to 6-9 am and 6-9 pm Odd/Even Schedule)
Water hours will change to 6-9 am and 6-9 pm on an odd/even schedule based on a resident’s address. The Public Facility Committee and Staff approved of the change. Motion for approval made by Trustee Guehtle and seconded by Trustee Faber. Water Superintendent Paul Young said that information to the public will be provided through signage, the newsletter and the Village website. Roll Call Vote: Trustee Guethle – yes, Trustee Lambert – yes, Trustee Faber – yes, Trustee Mancini – yes, Trustee Curtis – yes, Trustee Gaffino – yes. Motion approved (6-0).
11. Approval of Expenditures Related to the Repair/Replacement of the East
Treatment Plant Generator
Motion for approval made by Trustee Gaffino and seconded by Trustee Curtis. Roll Call Vote: Trustee Gaffino – yes, Trustee Curtis – yes, Trustee Mancini – yes, Trustee Faber – yes, Trustee Lambert – yes, Trustee Guethle – yes. Motion approved (6-0).
12. Approval of the Purchase of one Kustom Signal SMART 850 Radar Trailer in
the Amount of $10,955.00
Motion for approval made by Trustee Mancini and seconded by Trustee Gaffino. Roll Call Vote: Trustee Mancini – yes, Trustee Curtis – yes, Trustee Gaffino – yes, Trustee Guethle – yes, Trustee Lambert – yes, Trustee Faber – yes. Motion approved (6-0).
13. Approval of the Purchase of 8 Digital Safety Technologies DP3 Video Camera
Systems in the Amount of $41,831.00
Motion for approval made by Trustee Lambert and seconded by Trustee Guethle. Roll Call Vote: Trustee Lambert – yes, Trustee Guethle – yes, Trustee Faber – yes, Trustee Gaffino – yes, Trustee Curtis – yes, Trustee Mancini – yes. Motion approved (6-0).
14. Approval of the Purchase of 5 Precision Mounting Technologies Center
Consoles/Computer Docking for New Squad Cars in the Amount of $5,206.55
Motion for approval made by Trustee Gaffino and seconded by Trustee Guethle. Roll Call Vote: Trustee Gaffino – yes, Trustee Guethle – yes, Trustee Faber – yes, Trustee Lambert – yes, Trustee Mancini – yes, Trustee Curtis – yes. Motion approved (6-0).
15. Approval of Bill List dated 8/6/12 FY12 in the Amount of $52,593.19
Motion for approval made by Trustee Guethle and seconded by Trustee Gaffino. Roll Call Vote: Trustee Guethle – yes, Trustee Gaffino – yes, trustee Curtis – yes, Trustee Mancini – yes, Trustee Faber – yes, Trustee Lambert – yes. Motion approved (6-0).
16. Approval of Bill List dated 8/6/12 FY13 in the Amount of $202,361.93
Motion for approval made by Trustee Guethle and seconded by Trustee Lambert. Roll Call Vote: Trustee Guethle – yes, Trustee Lambert – yes, Trustee Faber – yes, Trustee Gaffino – yes, Trustee Curtis – yes, Trustee Mancini – yes. Motion approved (6-0).
OLD BUSINESS – None
VILLAGE PRESIDENT REPORT
1. Reappointments to the Plan Commission for a 3-year Term to expire 2015;
Mark Carroll, Connie Holbrook, Tom Lenkart, Mark Rivecco, Ed Sweeney
2. Appointment to Plan Commission to fill an unexpired term to expire 2013 (to
replace Commissioner Andrea (Rattray) Podraza)
Mayor Berman requested the appointment of Erin Anderson to the Plan Commission. Anderson has lived in the community since his youth. He is a graduate of NIU and has expressed interest in becoming a part of the Plan Commission.
3. Reappointment to Police Commission for a 3-year term to expire 2015; Phil Jungels,
Rodd Winscott
The Village Board was in favor of the recommended appointments by Mayor Berman.
COMMITTEE REPORTS – None
TRUSTEE COMMENTS – None
ADMINISTRATOR’S REPORT
-Three (3) website firms to be interviewed tomorrow.
FIRE DEPT – None
ATTORNEY REPORT – None
VILLAGE DEPARTMENT REPORTS
1. Finance – None
2. Community Development – Code enforcement: 218 inspections, 134 re-inspections, 43 1st notices and 36 second notices. Removed 96 signs off of right of ways. Seventeen (17) tickets issued for watering. Have instructed department not to issue tickets with the new change in the water ban requirements. Six (6) adjudication notices.
In July the Village issued 62 other permits, 3 single family, 0 commercial. That puts the Village at 17 permits which is equal to the total number of permits issued for the entire year last year.
The Plan Commission will meet tomorrow night. Two items on the agenda: Zepalek property and amendments to the subdivision ordinance in regard to parkway trees.
3. Police – Chief Summer noted that tomorrow night is National Night Out. The Police and Fire Departments will be participating and visiting as many block parties as possible.
July Service anniversaries: Paul Ivanyi – 12 years
Michael Quinn – 6 years.
IDOT’s Division of Traffic Safety acknowledged the Village and its officers for their DUI efforts. Officers were issued pins based on the number of DUI arrests they have made in their career:
25 DUI Pin
Officer Parr – 26 DUI arrests
Officer Brown – 41 DUI arrests
50 DUI Pin
Officer McCoy – 50 DUI arrests
75 DUI Pin
Officer Norris – 92 DUI arrests
Officer Shillair – 92 DUI arrests
Officer Gorski – 75 DUI arrests
100 DUI Pin
Officer Quinn – 113 DUI arrests
Officer Joswick – 124 DUI arrests
Chief Summer informed the Board that in reference to filling the vacancy left when Officer Hooper resigned, that he would not be asking for any more personnel.
4. Public works – Mike Glock reported on the following: Banbury Road is now landscaped. Final lift is scheduled for Wednesday. Striping next Tuesday at Goodwin and Schneider Schools. Curb is going in on Hettinger and Pierce on Friday. Mayor Berman said that he has had a lot of questions about the Ash trees and that some residents may be treating the trees. Glock said that he provided a 5-year report to Wes Kornowske and that a company by the name of Tree of Care has treated some of the trees on Messenger Circle and will see how it works. The Village is working on cutting affected trees down at this time. Sixty (60) trees have been cut down and there are still 150-200 that need to be removed.
5. Water – None
EXECUTIVE SESSION
Motion made by Trustee Guethle and seconded by Trustee Mancini to adjourn to executive session for the purpose of discussing personnel and for Imminent Litigation. All in favor. Motion approved.
(Return from Executive Session)
1. Appointment of an Acting Village Administrator to replace the current Village Administrator who has resigned effective August 23rd.
Motion made by Trustee Guethle and seconded by Trustee Lambert to approve Dave Summer as the Acting Village Administrator until further notice. Roll Call Vote: Trustee Faber – yes, Trustee Lambert – yes, Trustee Guethle – yes, Trustee Gaffino – yes, Trustee Curtis – no, Trustee Mancini – yes. Motion approved (5-1).
ADJOURNMENT
Motion to adjourn made by Trustee Gaffino and seconded by Trustee Lambert. All in favor. Motion approved.
Respectfully Submitted,
Lori J. Murray
Village Clerk
