VILLAGE OF NORTH AURORA
VILLAGE BOARD MEETING MINUTES
JANUARY 16, 2012 – 7:00 PM
North Aurora Police Facility
200 S. Lincolnway, North Aurora, IL
CALL TO ORDER – 7:00 pm
Mayor Berman called the meeting to order.
SILENT PRAYER – MEDITATION – PLEDGE OF ALLEGIANCE
ROLL CALL
In attendance: Mayor Dale Berman, Trustee Ryan Lambert, Trustee Mark Guethle, Trustee Mark Gaffino, Trustee Laura Curtis, Trustee Vince Mancini, Village Clerk Lori Murray. Not in attendance: Trustee Chris Faber.
Staff in attendance: Village Attorney Kevin Drendel, Village Administrator Wes Kornowske, Finance Director Bill Hannah, Community Development Director Scott Buening, Water Superintendent Paul Young, Public Works Superintendent Mike Glock, Police Chief Dave Summer.
PROCLAMATION
Mayor Berman read a proclamation honoring Spc. Christopher A. Patterson and said that Patterson would be remembered not only for his bravery but for his dedication, kindness and for his musical talents. Mayor Berman stated that the Village’s thoughts and prayers are with the Patterson Family. Patterson, a 2009 graduate of West Aurora High School and a part of the 713th Engineer Company of the Indiana National Guard, was killed when an improved explosive device detonated during a clearing of a combat route in Afghanistan.
AUDIENCE COMMENTS
Jackie Olsen (Haley’s Playground) – Wes Kornowske informed the Board that Olsen had come before the Village Board a year ago regarding Haley’s Playground. Olsen thanked the Village for allowing use of the Activity Center for Haley’s Playground. The program has been running for 9 months. To date, there have been 89 people enrolled in the program and over 200 people came by during the open house. There are over 117 volunteers. Haley’s Playground serves clients from age 2 to 30. Olsen thanked the Village for all of its help and asked that they be allowed to stay for another year.
TRUSTEE COMMENTS – None
CONSENT AGENDA
1. Approval of Village Board Minutes dated 12/05/2011
2. Approval of an Interim Bill List dated 12/06/2011 in the amount of
$15,332.40
3. Approval of Interim Bill List dated 12/20/2011 in the amount of $36,119.23
4. Approval of an Interim Bill List dated 01/06/2012 in the amount of $3,326.13
Motion for approval made by Trustee Guethle and seconded by Trustee Lambert. Roll Call Vote: Trustee Guethle – yes, Trustee Lambert – yes, Trustee Gaffino – yes, Trustee Curtis – yes, Trustee Mancini – yes. Motion approved (5-0).
NEW BUSINESS
1. Approval of a Resolution Approving a Bill of Sale and Accepting a Portion of the Public Improvements for Moose Lake Estates Unit 1 and Unit 2
Motion for approval made by Trustee Guethle and seconded by Trustee Gaffino. Roll Call Vote: Trustee Guethle – yes, Trustee Gaffino – yes, Trustee Lambert – yes, Trustee Curtis – yes, Trustee Mancini – yes. Motion approved (5-0).
2. Approval of a Resolution Approving a Bill of Sale and Accepting Grading and Underground Improvements for Moose Lake Estates Unit 3
Motion for approval made by Trustee Guethle and seconded by Trustee Curtis. Roll Call Vote: Trustee Guethle – yes, Trustee Lambert – yes, Trustee Gaffino – yes, Trustee Curtis – yes, Trustee Mancini – yes. Motion approved (5-0).
3. Approval of an Ordinance Approving the Fifth Amendment to the Special Use Multi-District Mixed use PUD for the Randall Highlands Development
Motion for approval made by Trustee Guethle and seconded by Trustee Curtis. Roll Call Vote: Trustee Guethle – yes, Trustee Lambert – yes, Trustee Gaffino – yes, Trustee Curtis – yes, Trustee Mancini – yes. Motion approved (5-0).
4. Approval of a Resolution Approving a Site Plan for Expansion of the Woodman’s Gas Station in the Willard’s Corner Development
Scott Buening noted that this was reviewed on Jan. 3rd by the Plan Commission and recommended subject to conditions in the resolution. Woodman’s would have to come back for the plat of resubdivision. Motion for approval made by Trustee Lambert and seconded by Trustee Guethle. Trustee Gaffino asked if the traffic pattern would be better than what is currently in place. Gary Fox of Woodman’s said that the traffic flow would be better and that there would be two entrances off the inner drive. Trustee Guethle asked how long the project would take. Fox said that construction would begin in March/April and that the project would take 2 to 3 months for completion. Roll Call Vote: Trustee Lambert – yes, Trustee Guethle – yes, Trustee Gaffino – yes, Trustee Curtis – yes, Trustee Mancini – yes. Motion approved (5-0).
5. Approval of a Resolution Authorizing the Extension of the Time to Complete Required Private Road Improvements in the Orchard Commons Development
Motion for approval made by Trustee Gaffino and seconded by Trustee Guethle. Roll Call Vote: Trustee Gaffino – yes, Trustee Guethle – yes, Trustee Lambert – yes, Trustee Curtis – yes, Trustee Mancini – yes. Motion approved (5-0).
6. Approval of an Ordinance Accepting a Quit Claim Deed for property located at 207 B Linn Ct. in the Village of North Aurora and to sell the property to recoup nuisance abatement costs
Kornowske said that the Village has spent over $30,000 to clean up the property and will try to sell the unit “as is” in the spring. Motion for approval made by Trustee Guethle and seconded by Trustee Mancini. Roll Call Vote: Trustee Guethle – yes, Trustee Lambert – yes, Trustee Gaffino – yes, Trustee Curtis – yes, Trustee Mancini – yes. Motion approved (5-0).
7. Approval of a Resolution Acknowledging Substantial Completion of Public Improvements in the Oak Creek Subdivision and Authorizing Reduction of Letter of Credit
Motion for approval made by Trustee Mancini and seconded by Trustee Curtis. Roll Call Vote: Trustee Mancini – yes, Trustee Curtis – yes, Trustee Gaffino – yes, Trustee Guethle – yes, Trustee Lambert – yes. Motion approved (5-0).
8. Approval of a Motion to approve Funding Reimbursement for TIF Façade Grant for 157 S. Lincolnway in the amount of $21,000.00
Motion for approval made by Trustee Gaffino and seconded by Trustee Guethle. Roll Call Vote: Trustee Gaffino – yes, Trustee Guethle – yes, Trustee Lambert –yes, Trustee Curtis – yes, Trustee Mancini – yes. Motion approved (5-0).
9. Approval of a Resolution Authorizing the entering into of a Contract for the purchase of Electricity from the lowest cost Electricity Provider for Water Wells and Plants through the NIMEC Bid Process
Hannah summarized the upcoming bid process which will be held as early as February.
Motion for approval made by Trustee Guethle and seconded by Trustee Lambert. Roll Call Vote: Trustee Guethle – yes, Trustee Lambert – yes, Trustee Gaffino – yes, Trustee Curtis – yes, Trustee Mancini – yes. Motion approved (5-0).
10. Approval of a Resolution regarding Compensation directed into a Retirement Health Savings Plan as IMRF Earnings
Motion for approval made by Trustee Mancini and seconded by Trustee Guethle. Roll Call Vote: Trustee Mancini – yes, Trustee Curtis – yes, Trustee Gaffino – yes, Trustee Guethle – yes, Trustee Lambert – yes. Motion approved (5-0).
11. Approval of a Resolution Approving Audit Services Proposal
Motion for approval made by Trustee Guethle and seconded by Trustee Mancini. Roll Call Vote: Trustee Guethle – yes, Trustee Mancini – yes, Trustee Curtis – yes, Trustee Gaffino – yes, Trustee Lambert – yes. Motion approved (5-0).
12. Approval of a Resolution Certifying an Amendment to the Section 125 Plan Adoption Agreement regarding Health Savings Account (HSA)
Hannah said this was a requirement as part of the plan amendment related to the implementation of the HSA.
Motion for approval made Trustee Guethle and seconded by Trustee Mancini. Roll Call Vote: Trustee Guethle – yes, Trustee Curtis – yes, Trustee Lambert – yes, Trustee Gaffino – yes, Trustee Mancini – yes. Motion approved (5-0).
13. Approval of an Ordinance Authorizing the Sale or Disposition of Surplus Property
The police department has an Impala and Public Works has a 2001 Dodge pickup. Motion for approval made by Trustee Guethle and seconded by Trustee Gaffino. Mancini asked if the vehicles have already been replaced. Mike Glock said that the public works department has replaced their pickup truck. Chief Summer said that his recommendation would be coming before the Board at the next meeting. Roll Call Vote: Trustee Guethle – yes, Trustee Lambert – yes, Trustee Gaffino – yes, Trustee Curtis – yes, Trustee Mancini – yes.
Motion approved (5-0).
14. Approval to apply for an Illinois Technical Assistance Grant for Emerald Ash Borer for tree replacements
Motion for approval made by Trustee Gaffino and seconded by Trustee Guethle. Roll Call Vote: Trustee Gaffino – yes, Trustee Curtis – yes, Trustee Mancini – yes, Trustee Guethle – yes, Trustee Lambert – yes. Motion approved (5-0).
15. Approval of Pay Request No. 2, Final, in the amount of $8,471.64 to Insituform Technologies, Inc. for the 2011 C.I.P.P. Sanitary Sewer Lining project
Motion for approval made by Trustee Guethle and seconded by Trustee Mancini. Roll Call Vote: Trustee Guethle – yes, Trustee Curtis – yes, Trustee Gaffino – yes, Trustee Mancini – yes, Trustee Lambert – yes. Motion approved (5-0).
16. Approval of Pay Request No. 1, Partial, in the amount of $69,087.60 to Freehill Asphalt Inc. for the 2011 Crack Sealing project
Motion for approval made by Trustee Guethle and seconded by Trustee Mancini. Roll Call Vote: Trustee Guethle – yes, Trustee Mancini – yes, Trustee Lambert – yes, Trustee Gaffino – yes, Trustee Curtis – yes. Motion approved (5-0).
17. Approval of Pay Request No. 7 from Robert Yiu Construction, Inc. in the amount of $99,067.00 for Village Hall Renovation Services through 12/30/2011
Motion for approval made by Trustee Gaffino and seconded by Trustee Guethle. Roll Call Vote: Trustee Gaffino – yes, Trustee Guethle – yes, Trustee Curtis – yes, Trustee Mancini – yes, Trustee Lambert – yes. Motion approved (5-0).
18. Approval of Final Invoice from Corporate Concepts, Inc. for Village Hall Furniture in the amount of $27,584.77
Motion for approval made by Trustee Gaffino and seconded by Trustee Curtis. Roll Call Vote: Trustee Gaffino – yes, Trustee Curtis – yes, Trustee Mancini – yes, Trustee Guethle – yes, Trustee Lambert – yes. Motion approved (5-0).
19. Bill List dated 01/16/2012 in the amount of $669,324.32
Motion for approval made by Trustee Gaffino and seconded by Trustee Guethle. Roll Call Vote: Trustee Gaffino – yes, Trustee Curtis – yes, Trustee Mancini – yes, Trustee Guethle – yes, Trustee Lambert – yes. Motion approved (5-0).
OLD BUSINESS – None
VILLAGE PRESIDENT REPORT
Mayor Berman said he was very pleased with the improvements to the Village Hall building.
COMMITTEE REPORTS – None
TRUSTEES’ COMMENTS – None
ADMINISTRATOR’S REPORT
Wes Kornowske reported on the following:
1. The Fox Valley Cable Consortium is working on a franchise agreement. Max Herwig is the Village contact.
2. Working with Chief Summer on a waste/watch program. In this program the drivers get trained on noticing suspicious activity.
3. Smoke Tree Plaza improvements were submitted to the DCEO.
4. Notification has been received by the three bargaining units that they are ready to begin bargaining discussions next month.
ATTORNEY’S REPORT – None
FIRE DISTRICT REPORT – None
VILLAGE DEPARTMENT REPORTS
A. Finance – Monthly reports for December were sent out today. The Village has formally started the budget process. The Police Pension Board is meeting this month.
B. Community Development – Three (3) permits were submitted for new homes. There were 133 signs removed from right-of-ways.
C. Police – None
D. Public Works – Will be opening bids for the 2012 lining program which will be starting in May.
E. Water – Bids for the 2012 watermain project will open on the 25th.
EXECUTIVE SESSION – None
ADJOURN
Motion to adjourn made by Trustee Guethle and seconded by Trustee Mancini. All in favor. Motion approved.
Respectfully Submitted,
Lori J. Murray/Village Clerk
