Village Board Minutes

NORTH AURORA VILLAGE BOARD MEETING

VILLAGE BOARD MEETING MINUTES

Monday, April 7, 2025

CALL TO ORDER

Mayor Gaffino called the meeting to order.

SILENT PRAYER – MEDITATION – PLEDGE OF ALLEGIANCE

ROLL CALL

In attendance:  Mayor Mark Gaffino, Trustee Jason Christiansen, Trustee Mark Guethle, Trustee Mike Lowery, Trustee Todd Niedzwiedz

Staff in attendance:  Village Administrator Steve Bosco, Finance Director Jason Paprocki, Community Development Director Nathan Darga, Village Attorney Kevin Drendel, Public Works Director Brian Richter, Police Chief Joe DeLeo.

AWARD–

1. Officer Joe Norris Lifesaving Award

Officer Joe Norris was awarded the Lifesaving Award for his heroic efforts that resulted in the saving of a man’s life.

PROCLAMATION–

1. Volunteer Appreciation Month

In recognition of the service to the Village by its’ many volunteers, Mayor Gaffino proclaimed the month of April to be Volunteer Appreciation Month in the Village of North Aurora.  He also recognized many volunteers that were on hand.

2. Child Abuse Prevention Month

In an effort to raise awareness about child abuse prevention, Mayor Gaffino proclaimed the month of April to be Child Abuse Prevention Month.  He recognized members of the Fox Valley Junior Woman’s Club and their efforts to raise awareness and help prevent child abuse.  Member Karyn Charvat was on hand to speak about the group’s efforts in the community.

AUDIENCE COMMENTS – None

CONSENT AGENDA

1. Village Board Minutes Dated 03/17/2025; Committee of the Whole Minutes Dated 03/17/2025
2. Bills List Dated 04/07/2025 in the Amount of $2,490,181.73
3. Approval of Ordinance Approving the Official Zoning Map-2025
4. Approval of Resolution Approving a Three-Year Software Service Contract with Cloudpermit in the Amount of $10,865.00

Motion for approval made by Trustee Lowery and seconded by Trustee Guethle. Roll Call Vote:  Trustee Lowery – yes, Trustee Niedzwiedz – yes, Trustee Christiansen – yes, Trustee Guethle – yes. Motion approved (4-0).

NEW BUSINESS

1. Approval to Award Public Works Commissioning Service to CERx Solutions in the Amount of $28,800.00

Public Works Director Richter stated that “commissioning” was the part of the construction process for the Public Works Facility which would ensure that the building meets all international energy conservation codes.  It focuses on verifying and documenting the building systems including mechanical, electrical, plumbing, walls, roofs, and windows.  The Village received two proposals, with an $800 difference between the two.  The differences were discussed with the management company and determined that an outside company would provide an unbiased review of the scope.  The work was budgeted for the 2025-26 fiscal year and was not expected to start before June 1.  Staff was recommending awarding the commissioning services to CERx Solutions.

Motion for approval made by Trustee Guethle and seconded by Trustee Christiansen. Roll Call Vote:  Trustee Guethle – yes, Trustee Lowery – yes, Trustee Niedzwiedz – yes, Trustee Christiansen – yes. Motion approved (4-0).

2. Approval to Award Bid for Police Department Rooftop HVAC Unit Removal and Replacement Project to Oak Brook Mechanical Services, Inc. in the Amount of $175,850.00

Director Richter stated that the Police Department currently had seven rooftop HVAC units, two heat exchangers and one air handler.  Since 2021, approximately $90,000 has been spent on repairs to the roof top units.  The scope of the work included a base bid of replacing three and an ultimate bid of replacing an additional two units.  The five units have required more frequent repairs as they are near the end of their life expectancy.  Nine sealed bids were received for the project.  The low bidder did not follow the bidding requirements, therefore were unqualified.  Scope reviews were conducted with the next two low bidders, neither companies included building automation, and one of the companies could not meet the Village’s apprenticeship program requirements.  With a longer lead time for the units, staff planned on pushing the project to FY 25-26 and carry over the money budgeted along with additional funds.  Staff was recommending awarding the bid to Oakbrook Mechanical Services, Inc.

Motion for approval made by Trustee Guethle and seconded by Trustee Niedzwiedz. Roll Call Vote:  Trustee Guethle – yes, Trustee Lowery – yes, Trustee Niedzwiedz – yes, Trustee Christiansen – yes. Motion approved (4-0).

3. Approval to Award Bid for Alder Drive Sanitary Sewer Manhole Addition Project to Superior Excavating Co. in the Amount of $69,230.00.

Director Richter stated that the scope of the project included the installation of a new sanitary manhole on an existing sewer line and repairs to the trough on an existing structure on the same line.  The sewer was located at the dead end of Alder Drive and receives heavy flow and significant amounts solid and grease buildup.  The installation of the new structure would help the Village clean, maintain, televise, and line the sewer line in the future.  Two sealed bids were received for the project and the Village had $150,000 budgeted.  Superior Excavating was the low bidder and has performed work for the Village in the past.  Staff was recommending awarding the bid to Superior Excavating Co.

Motion for approval made by Trustee Lowery and seconded by Trustee Guethle. Roll Call Vote:  Trustee Lowery – yes, Trustee Niedzwiedz – yes, Trustee Christiansen – yes, Trustee Guethle – yes. Motion approved (4-0).

4. Approval to Award Bid for 2025 Road Program to Geneva Construction in the Amount of $1,754,643.32

Director Richter stated that two sealed bids were received for the 2025 Road Program.  The program would include 15 streets for a total of 2.65 miles of improvements.  The bid also included pavement improvements for the Fox Metro Lift Station Project off of Route 31.  This part of the project came back in a little over $53,000 and Fox Metro will reimburse the Village for the work.  There was $1.8 million budgeted for the project and would be paid for by the MFT Fund and the Capital Fund.  Staff was recommending awarding the 2025 Road Program contract to Geneva Construction.

Motion for approval made by Trustee Niedzwiedz and seconded by Trustee Guethle. Roll Call Vote:  Trustee Niedzwiedz – yes, Trustee Christiansen – yes, Trustee Guethle – yes, Trustee Lowery – yes. Motion approved (4-0).

VILLAGE PRESIDENT – None

TRUSTEES COMMENTS – None

ADMINISTRATOR’S REPORT – Administrator Bosco commented that the Village would be transitioning the Road Program from the east side of the Village to the west side where it will remain for some time.

VILLAGE DEPARTMENT REPORTS

1. Finance – None
2. Community Development – None
3. Police – None
4. Public Works – None
5. Village Attorney– None

ADJOURNMENT

Motion to adjourn was made by Trustee Guethle and seconded by Trustee Niedzwiedz. All in favor.  Motion approved.

Respectfully Submitted,

Jessi Watkins

Village Clerk