VILLAGE OF NORTH AURORA
COMMITTEE OF THE WHOLE MEETING
AUGUST 17, 2009
CALL TO ORDER
In the absence of Mayor Berman, Trustee Gaffino called the meeting to order.
ROLL CALL
In attendance: Trustee Mark Gaffino, Trustee Mike Herlihy, Trustee Chris Faber, Trustee Mark Guethle, Trustee Bob Strusz, Trustee Vince Mancini, Village Clerk Lori Murray.
Staff in attendance: Assistant to the Village Administrator Wes Kornowske, Finance Director Bill Hannah, Community Development Director Scott Buening, Public Works Superintendent Mike Glock, Water Superintendent Paul Young, Police Chief Tom Fetzer, Fire District Representative Ryan Lambert, Village Attorney Kevin Drendel.
AUDIENCE COMMENTS – None
TRUSTEE COMMENTS – None
DISCUSSION
1. Discussion on North Aurora Police Facility Certificate for Payment No. 2 from Berglund Construction in the amount of $139,765.66
Wes Kornowske said this would be the second payment application to come before the Board. Larry Wiley (4019 N. Kimball, Chicago, IL) from Berglund Construction was in attendance to answer questions. Trustee Herlihy noted that one of the subcontractors stated they believed they were entitled to 5% overhead in profit billing this month while they had only billed 2-1/2% of their contract. Another sub billed 100% of the line for bond and insurance. Trustee Herlihy said he understood the bond portion but did not understand why the subcontractor would be pre-billing insurance when he had not started anything on site. Herlihy asked that Berglund take a careful look at the sub invoices. Wiley said they would scrutinize the sub contractor bills closely and go back and check the contract. New Business. Wes Kornowske said he would make a revision to the pay request.
2. Discussion on a Resolution to Approve the Over-head Sewer System Grant Assistance Program – Mike Glock noted that there were a couple of mistakes in the resolution that would need to be corrected. Paragraph 4 should reflect a figure of 50%. On page 2, section 9 should also reflect an amount of 50%. The very last sentence should state that the check should go to the applicant. Trustee Herlihy asked if the Village would require a completion inspection. Glock said yes.
Trustee Mancini suggested amending paragraph 8 to include verbiage, “submit a detailed invoice of completed work along with evidence of payment.” Trustee Herlihy said he did not want to see the Village process, bill approval and board approval string out a homeowner paying his contractor. Atty. Drendel said that the Village is making money available to alleviate a particular problem that can’t be addressed by what the Village has done to the public sewer system. The Village wants to make sure the installation was done correctly and the homeowner is given the benefit of the grant, which is to have the overhead sewer in place. As far as payment, Drendel said he was not sure the Village could guarantee or ensure that the people who are to get the money get it.
To be discussed further at the next meeting. New Business.
3. Discussion on an Ordinance Approving the 1st Budget Amendment for Fiscal Year 2009-10
Bill Hannah said that last year’s crack sealing would be included in this year’s budget. There was also a transfer of budget for one of the part-time code enforcement officer’s position from the police department to the community development. Consent Agenda
4. Discussion on a Pay Request in the amount of $424,129.83 to Gerardi Sewer & Water for the 2009 Watermain Improvement program –
Paul Young said that Gerardi Sewer has substantially completed all the water services. Lien waivers are present and in the Village’s possession. Consent Agenda.
TRUSTEE COMMENTS
Trustee Mancini mentioned that some communities are banning video gaming. Mancini asked if the Village is interested in doing this.
EXECUTIVE SESSION – None
ADJOURNMENT
Motion made by Trustee Herlihy and seconded by Trustee Strusz to adjourn the meeting. All in favor. Motion approved.
Respectfully Submitted,
Lori J. Murray
Village Clerk
