NORTH AURORA VILLAGE BOARD MEETING
VILLAGE BOARD MEETING MINUTES
Monday, May 16, 2022
Due to the COVID-19 pandemic, the Village Board meeting was conducted live remotely
via telecommunications.
CALL TO ORDER
Mayor Gaffino called the meeting to order.
SILENT PRAYER – MEDITATION – PLEDGE OF ALLEGIANCE
ROLL CALL
In attendance: Mayor Mark Gaffino, Trustee Laura Curtis, Trustee Mark Guethle, Trustee Mike Lowery, Trustee Todd Niedzwiedz, Trustee Carolyn Salazar
Staff in attendance: Village Administrator Steve Bosco, Finance Director Jason Paprocki, Community & Economic Development Director Mike Toth, Village Attorney Kevin Drendel (via Zoom), Public Works Director John Laskowski, Police Chief Dave Fisher.
PROCLAMATION- National Safe Boating Week
Mayor Gaffino proclaimed the week of May 21-27, 2022 to be National Safe Boating week in support of the goals of the Safe Boating Campaign and safe boating habits. United States Coast Guard Auxiliary Commander Lou deMartelly was on hand for the Proclamation and offered a personal boating story.
AUDIENCE COMMENTS –
CONSENT AGENDA
1. Village Board Minutes dated 05/02/2022; Committee of the Whole Minutes dated 05/02/2022
2. Bills List Dated 05/16/2022 in the Amount of $506,076.45
3. Executive Session Minutes dated 12/06/2021 Part 1, 12/06/2021 Part 2, 12/20/2021, 02/07/2022, and 02/21/2022
4. Approval of Springbrook Annual Subscription and Cloud Migration in the Amount of $53,135.23
5. North Aurora Days Special Event
Motion for approval made by Trustee Lowery and seconded by Trustee Salazar. Roll Call Vote: Trustee Lowery – yes, Trustee Niedzwiedz – yes, Trustee Salazar – yes, Trustee Curtis –yes, Trustee Guethle – yes. Motion approved (5-0).
NEW BUSINESS
1. Approval of Resolution Adopting the Village of North Aurora Strategic Plan
Administrator Bosco stated that the Strategic Plan was workshopped in March and brought before the Committee of the Whole for Board input on any changes they would like to see, however there were no changes suggested. The item before the Board was to formally adopt the Village of North Aurora Strategic Plan.
Motion for approval made by Trustee Salazar and seconded by Trustee Curtis. Roll Call Vote: Trustee Salazar – yes, Trustee Curtis –yes, Trustee Guethle – yes, Trustee Lowery – yes, Trustee Niedzwiedz – yes. Motion approved (5-0).
2. Approval of Proposal from Houseal Lavigne to Update the Comprehensive Plan in the Amount of $17,499.00
Director Toth stated that Houseal Lavigne completed the Village’s Comprehensive Plan in 2015, staff was seeking to update the plan. Since 2015 there have been renewed boundary agreements with Aurora, Batavia and Sugar Grove in which the Village has assumed additional territories outside of the current planning boundaries. The item was a budgeted amount of $15,000, Houseal Lavigne has submitted a proposal of $14,999, and staff was requesting $17,499 to allow for a contingency cushion.
Motion for approval made by Trustee Lowery and seconded by Trustee Guethle. Roll Call Vote: Trustee Lowery – yes, Trustee Niedzwiedz – yes, Trustee Salazar – yes, Trustee Curtis –yes, Trustee Guethle – yes. Motion approved (5-0).
3. Approval of Appropriations and Budget Resolution for Messenger Public Library for Fiscal Year 2022-23
Director Paprocki explained that the Messenger Public Library passed their budget at their May 12, 2022 meeting, in accordance with the Illinois Local Library Act the Library needed to submit a statement of financial needs that will be used on the upcoming tax levy to be collected in 2023. The Messenger Library Director Shannon Halikias was on hand in the event the Village Board had questions.
Motion for approval made by Trustee Guethle and seconded by Trustee Niedzwiedz. Roll Call Vote: Trustee Guethle – yes, Trustee Lowery – yes, Trustee Niedzwiedz – yes, Trustee Salazar – yes, Trustee Curtis –yes. Motion approved (5-0).
4. Approval of Ordinance Approving the 1st Budget Amendment for Fiscal Year 2022-23
Director Paprocki explained that $60,000 was added to the FY2022-23 Budget for additional work planned on the Ridge Road sewer repair, it was added to the Sanitary Sewer Fund rather than the Capital Projects Fund. This addition was meant for storm sewers but was labeled as sanitary sewers in the Budget. Also, $100,000 of unspent funds were to be re-appropriated to the Capital Projects Fund Budget.
Motion for approval made by Trustee Guethle and seconded by Trustee Salazar. Roll Call Vote: Trustee Guethle – yes, Trustee Lowery – yes, Trustee Niedzwiedz – yes, Trustee Salazar – yes, Trustee Curtis –yes. Motion approved (5-0).
5. Approval to Enter into a Contract with DVM Utilities for Fairview Way Subdivision Storm Sewer Root Cleaning in the Amount of $60,000.00
Director Laskowski explained that the drainage pipes along the shared property line between the Lincoln Valley Development and the Fairview Way Townhome Subdivision had been reduced to 40% capacity due to invasive willow tree roots. Staff had two companies, Visu-Sewer and NPR, attempt to televise the sewer and remove the roots, neither were successful. Staff has received an estimate from DVM Utilities out of Michigan, they propose using high pressure water to remove the roots. If this attempt is successful, the next step would to line the pipe to help prevent regrowth of tree roots. However if the attempt is not successful, the pipe may need to be replaced. In the interim, staff will continue to monitor the water run off to help in prevention of water backing up in to houses.
Trustee Curtis asked how the site plan had been approved without having a second means of drainage. Laskowski explained that at that time having an oversized drainage pipe was an acceptable way to bypass the overland flow route for drainage.
Mayor Gaffino asked if that was a rare situation within North Aurora, Laskowski stated that that was the only instance that he was aware of.
Administrator Bosco explained that the approval sought was for up to $60,000. If the work being done was not proving successful, the Village could terminate the work. There was also a cushion, he stated, in the event the work takes longer than expected.
Trustee Lowery asked what material the lining would be. Laskowski said he believed it to be a plastic, polyethylene.
Administrator Bosco reminded the Board that this item was to be step one in a two-step process. Once the roots are removed, staff would have to go before the Board for approval of the second step or alternate solutions.
Mayor Gaffino asked when the work could begin, Laskowski stated that the vendor could begin in July.
Motion for approval made by Trustee Lowery and seconded by Trustee Guethle. Roll Call Vote: Trustee Lowery – yes, Trustee Niedzwiedz – yes, Trustee Salazar – yes, Trustee Curtis –yes, Trustee Guethle – yes. Motion approved (5-0).
6. Approval of Proposal with FQC Corporation for Preconstruction Services for the Public Works Facility in the Amount of $35,000.00
Director Laskowski explained that the staff had been assembling a team of architects, engineers and construction managers to design and construct the Public Works Facility Project. Staff was proposing contracting with FQC for the Construction Manager role.
Staff had narrowed down selections for the Construction Manager role from an initial ten proposals, this was further narrowed to three firms. Each of the three firms were interviewed, staff came to the consensus that Frederick Quinn Corporation was the most qualified firm.
Laskowski stated that the contract is for Preconstruction Services, services needed to be performed to develop a design in order to achieve a cost estimate.
Motion for approval made by Trustee Niedzwiedz and seconded by Trustee Salazar. Roll Call Vote: Trustee Niedzwiedz – yes, Trustee Salazar – yes, Trustee Curtis –yes, Trustee Guethle – yes, Trustee Lowery – yes. Motion approved (5-0).
VILLAGE PRESIDENT –
Citizen Council Corps Appointments:
1. Paul Klinger
2. Norma Yario
All in favor of Council appointments.
TRUSTEES COMMENTS – None
ADMINISTRATOR’S REPORT – None
ATTORNEY’S REPORT – None
VILLAGE DEPARTMENT REPORTS
1. Finance – None
2. Community Development – None
3. Police – None
4. Public Works – None
ADJOURNMENT
Motion to adjourn was made by Trustee Guethle and seconded by Trustee Niedzwiedz. All in favor. Motion approved.
Respectfully Submitted,
Jessi Watkins
Village Clerk
