VILLAGE OF NORTH AURORA
VILLAGE BOARD MEETING MINUTES
AUGUST 19, 2019
CALL TO ORDER
Mayor Berman called the meeting to order.
SILENT PRAYER – MEDITATION – PLEDGE OF ALLEGIANCE
ROLL CALL
In attendance: Mayor Dale Berman, Trustees Mark Gaffino, Mike Lowery, Laura Curtis, Mark Carroll, Tao Martinez, Mark Guethle and Village Clerk Lori Murray.
Staff in attendance: Village Administrator Steve Bosco, Finance Director Bill Hannah, Community & Economic Development Director Mike Toth, Water Superintendent Paul Young, Police Chief David Fisher, Captain/Fire Marshal Eric Bunkofske and Village Attorney Kevin Drendel.
AUDIENCE COMMENTS – None
TRUSTEE COMMENTS – None
CONSENT AGENDA
1. Village Board Minutes dated 08/05/2019; Committee of the Whole Minutes dated
08/05/2019
2. Bills List dated 08/19/2019 FY ‘19 in the Amount of $2,879.84
3. Bills List dated 08/19/2019 FY ‘20 in the Amount of $202,596.34
4. Approval of Resolution for Final Plat of Lincoln Valley on the Fox – Phase 2
Motion for approval made by Trustee Curtis and seconded by Trustee Lowery. Roll Call Vote: Trustee Curtis – yes, Trustee Lowery – yes, Trustee Gaffino – yes, Trustee Carroll – yes, Trustee Martinez – yes, Trustee Guethle – yes. Motion approved (6-0).
NEW BUSINESS
1. Approval to Reject the Lowest Bid and Accept the Bid with Acres Group for
Parkway Tree Replacement Project in the Amount of $33,950.00
Village Administrator Steve Bosco stated that the reason for rejecting the lowest bid is due to the Village having a difficult time getting this company to replace the dead trees they planted in the past year. The Village has reached out to the company numerous times and has not heard back from them. Staff proposed accepting the bid submitted by Acres Group in the amount of $33,950.00. Motion for approval made by Trustee Guethle and seconded by Trustee Curtis. Trustee Curtis asked what will happen with the trees that have died. Trustee Carroll asked if the Village will go after the company for breach of warranty. Bosco said the Village would discuss this with the Village Attorney to determine legal recourse. Roll Call Vote: Trustee Guethle – yes, Trustee Martinez – yes, Trustee Carroll – yes, Trustee Curtis – yes, Trustee Lowery – yes, Trustee Gaffino – yes. Motion approved (6-0).
2. Approval of Police Squad Vehicle Purchase from Morrow Bros. Ford in the Amount
of $75,556.00
Motion for approval made by Trustee Carroll and seconded by Trustee Guethle. Roll Call Vote: Trustee Carroll – yes, Trustee Guethle – yes, Trustee Martinez – yes, Trustee Curtis – yes, Trustee Lowery – yes, Trustee Gaffino – yes. Motion approved (6-0).
3. Approval of Police Starcom Radio Purchase from Miner Electronics Corp. in the
Amount of $77,894.83
Motion for approval made by Trustee Lowery and seconded by Trustee Gaffino. Roll Call Vote: Trustee Lowery – yes, Trustee Gaffino – yes, Trustee Curtis – yes, Trustee Guethle – yes, Trustee Martinez – yes, Trustee Carroll – yes. Motion approved (6-0).
4. Approval of Bid with Layne Christensen Company for Well #8 and Well #9 Pumps
and Motors in the Amount of $594,000.00
Motion for approval made by Trustee Carroll and seconded by Trustee Gaffino. Roll Call Vote: Trustee Carroll – yes, Trustee Martinez – yes, Trustee Guethle – yes, Trustee Curtis – yes, Trustee Lowery – yes, Trustee Gaffino – yes. Motion approved (6-0).
5. Approval of Resolution for Revisions to the Human Resources Manual
Finance Director Bill Hannah explained that this resolution governs benefits for non-union employees. One of the revisions to the resolution would allow employees a way to report fraud. The other change was in regard to vacation buy-back program. It would increase the number of vacation hours from 40 to 60 that an employee can buy back/cashout. The last change was to increase the number of sick day hours a non-union employee can accrue from 480 to 720 hours. Motion for approval made by Trustee Guethle and seconded by Trustee Lowery. Roll Call Vote: Trustee Guethle – yes, Trustee Martinez – yes, Trustee Carroll – yes, Trustee Lowery – yes, Trustee Gaffino – yes, Trustee Curtis – yes. Motion approved (6-0).
6. Approval of Ordinance for the Acquisition Property Located at 10 S. Lincolnway in
the Amount of $104,400.00
Approval of an Ordinance for the Acquisition of Property Located at 10 S Lincolnway. Motion for approval made by Trustee Gaffino and seconded by Trustee Lowery. Trustee Curtis asked if the property owner was going to leave the concrete foundation. Community & Economic Development Director Mike Toth stated that an additional cost was provided in the contract so that the seller would remove it. They will be removing the building and the foundation before closing. Roll Call Vote: Trustee Gaffino – yes, Trustee Lowery – yes, Trustee Curtis – yes, Trustee Carroll – yes, Trustee Martinez – yes, Trustee Guethle – yes. Motion approved (6-0).
7. Motion Authorizing the Village Administrator to Procure Replacement Parts for
Well #4 in the Estimated Amount of $25,000.00
Motion for approval made by Trustee Lowery and seconded by Trustee Curtis. Roll Call Vote: Trustee Lowery – yes, Trustee Gaffino – yes, Trustee Curtis – yes, Trustee Carroll – yes, Trustee Martinez – yes, Trustee Guethle – yes. Motion approved (6-0).
OLD BUSINESS – None
VILLAGE PRESIDENT – None
COMMITTEE REPORTS – None
TRUSTEE COMMENTS – None
ADMINISTRATOR’S REPORT
Village Administrator Steve Bosco mentioned that there would be an upcoming meeting with the low bidder for the silo project.
ATTORNEY’S REPORT – None
VILLAGE DEPARTMENT REPORTS
1. Finance – The finance department is getting ready for the annual audit.
2. Community Development – There is a new sign for village hall.
3. Police – None
4. Public Works – None
EXECUTIVE SESSION – None
ADJOURNMENT
Motion to adjourn made by Trustee Guethle and seconded by Trustee Curtis. All in favor. Motion approved.
Respectfully Submitted,
Lori J. Murray
Village Clerk
