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An Attentive Municipal Organization that Connects with Community, Commerce, and Nature.

Committee of the Whole Minutes

VILLAGE OF NORTH AURORA
COMMITTEE OF THE WHOLE MEETING MINUTES
APRIL 4, 2016

CALL TO ORDER
Mayor Berman called the meeting to order.

ROLL CALL
In attendance: Mayor Dale Berman, Trustee Laura Curtis, Trustee Mike Lowery, Trustee Chris Faber, Trustee Mark Carroll, Trustee Mark Gaffino, Trustee Mark Guethle, Village Clerk Lori Murray.

Staff in attendance: Village Administrator Steve Bosco, Finance Director Bill Hannah, Village Attorney Kevin Drendel, Water Superintendent Paul Young, Public Works Superintendent Mike Glock, Police Chief Dave Summer.

AUDIENCE COMMENTS – None
TRUSTEE COMMENTS – None

DISCUSSION
1. Discussion of Water Tower Painting Bids
Question for the Board was if it wanted to spend $39,000 or $9,100 as provided in the Alternate bids or keep the east side water tower the same. Trustee Curtis stated that it would not be prudent to spend $40,000 to have matching water towers at this time. The Board suggested leaving the tower as is. Water Superintendent Paul Young said he would look for approval for the bid submitted by Jetco in the amount of $269,650.00 at the next board meeting.

2. Discussion of Welcome Sign Bids
The Village received 3 bids. Out of the three, the low bidder did not meet the requirements. The Village put $100,000 in the budget for the new welcome signs. The cost is at $144,000 for the next lowest bidder. Village Administrator Bosco said that the Village can reduce the number of signs and knock down the price to get to the $100,000 budgeted number, reject all bids and go out for new bids, or phase it over two years or pay the full price and do the signs at one time.

Curtis asked How Divine Signs did not meet the bid requirement. Bosco said they did not meet the responsible bidder requirement. The resolution passed by the Village in 2009 requires anyone on a prevailing wage project of $25,000 or more has to be involved in an apprenticeship program. Curtis asked if this can be changed. Bosco said it can be changed by Board decision.

Lowery said he wanted to see all of the signs done at once, but would accept the 2-year period if it would save the Village money. Trustee Carroll asked about the price per sign. Glock said $14,000 for the small signs and $14,300 for the large signs.

Bosco said this project is different in regard to the responsible bidder requirement. The Responsible Bidder requirement requires that the contractor who is awarded the contract has to be someone who is in an apprenticeship program. The fabrication of signs is not prevailing wage eligible. Installation of the signs is prevailing wage required. The Village could not award it to a contractor because even though they were fabricating the signs, they had to be in control of the whole project in order for the Village to award the contract.

Decision by the Board was to rebid as one job and note that it only applies to the prevailing wage portion and the bids need to contain the names of the subcontractors.

3. Draft Budget Overview
Finance Director Bill Hannah reviewed the Draft Budget with the Board.

Total revenues $20,169,030
Total Expenditures: $21,784,480

Total outstanding debt as of May 31, 2016 is $10,090,174. Principal payments next year of $1,407,450. Final payment on our 2006 Water General Obligation Issuance this year of $422,000.

Personnel
1.5% adjustment to the non-union pay scale.
All three of the collective bargaining agreements are current through 2018.
Pay increase of 1% for police officers, .5% for sergeants and 2.5% for Local 150. The budget also includes the first full year of 12-hour shifts and increase in base hours for police officers and sergeants.

Step Increases – 35% of employees are eligible for step increases (3.9% to 5.0%).

The Village is looking at combining a part-time code enforcement officer and seasonal code positions into a full-time code enforcement officer. The Village is also looking at adding a part-time public administration intern.

Capital Infrastructure Improvements
Alder/Ice Cream Drive Rehabilitation in 2017. The Village Share will be $700,000 which will come from the MFT Fund.
Smoketree Final Phase Reconstruction – $343,000 (TIF Fund).
2016 Road Improvement Program – $2,100,000 (Capital Fund).
Sidewalk Replacement in various areas as part of the Road Program – $50,000 (Capital Fund)
Street Light Pole Replacement in the Highlands and LED Conversion – $150,000 (Capital Fund)
Oak Hill Stormsewer Repairs to Wetlands – $90,000 (LOC Funds)

2016 Street Improvements
Hansen, Airport Road west of Alder, Overland, John Street, Dee and Banbury.

Capital Equipment
Police Ford Interceptor Replace Tahoe – $45,000
IT Server Replacement (4) for Police Dept – $46,000
Police Squad Laptop Replacement – $21,000
Community Development Permit Software – $80,000
Sewer Easement Machine – $60,000
Water Treatment Plant MIOX Generator Units – $150,000
Well #3 Chlorination System Replacement – $10,000

OTHER ITEMS
Continuation of strategic planning facilitation and updates – $10,000
Painting/Rehab of Auto Mall Water Tower
Space/Storage/Facility studies – $25,000
Village Hall HVAC Control Improvements – $25,000
Continuation of Parkway Tree Replacements as Necessary – $65,000
Sidewalk Leveling for – $25,000
Public Works brick façade repairs – $20,000

Bosco said the Village is adding $50,000 into the capital program to remove sidewalks completely and replace them in areas where they are devastated.

General Fund Revenues: $10,504,592
General Fund Expenditures: $10,480,780

EAV for 2016 – $460,226,774, almost a 7% increase from last year. It is the highest increase since 2008.
New Construction – $9,992,479 for 2015, highest since 2008.

Tax rate decline 3.9% due to the stronger EAVs.

Total sales tax 1.6% increase in the current year and 2.3% next year.

Capital Projects Fund
Total Revenues of 1,695,000 for next year.
Reserve at end of this budget year will be $1,576,000 inclusive of proposed budget transfer.

WATER
Water charges continue to decline due to efficiencies, mild weather, etc.
Connection fees from development assist with capital infrastructure.
Tower Rent will be increasing to $184,000.

OTHER LONG-TERM CAPITAL PROJECTS
750,000 gallon water tower by 2021 for $1,320,000.
Fox River Dam Removal
Replacement of current street lights with LED lighting for $705,000 between 2017-2020.
Rt 31 watermain replacement phase I Sullivan to I-88 possible – $1,200,000.

Hannah said there would be a follow up discussion at the next COW meeting on April 18th.
An official public hearing will held on May 2nd and the item will be on the May 16th Agenda for approval of the budget.

TRUSTEE COMMENTS – None

ADJOURN TO EXECUTIVE SESSION
Motion made by Trustee Gaffino and seconded by Trustee Carroll to adjourn to Executive session for the purpose of land acquisition. All in favor. Motion approved.

EXECUTIVE SESSION
1. Land Acquisition (1)
2. Land Acquisition (2)

(return from Executive Session)

ADJOURNMENT
Motion to adjourn made by Trustee Gaffino and seconded by Trustee Carroll. All in favor. Motion approved.

Respectfully Submitted,

Lori J. Murray
Village Clerk

 

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