VILLAGE OF NORTH AURORA
VILLAGE BOARD MEETING MINUTES
NOVEMBER 5, 2018
CALL TO ORDER
Mayor Berman called the meeting to order.
SILENT PRAYER – MEDITATION – PLEDGE OF ALLEGIANCE
ROLL CALL
In attendance: Mayor Dale Berman, Trustee Mark Gaffino, Trustee Mike Lowery, Trust Laura Curtis, Trustee Mark Carroll, Trustee Tao Martinez, Trustee Mark Guethle, Village Clerk Lori Murray.
Staff in attendance: Village Administrator Steve Bosco, Finance Director Bill Hannah, Community & Economic Development Director Mike Toth, Public Works Superintendent John Laskowski, Police Chief Dave Fisher, Village Attorney Kevin Drendel.
PRESENTATIONS
Comprehensive Annual Financial Report (CAFR) Presentation – Lauterbach and Amen
Jaime Wilke was present to provide the report from Lauterbach and Amen regarding the audit. Wilke said that Lauterbach and Amen was impressed by the professionalism and organization from the Village’s financial department. The following items were highlighted in the presentation:
-Certificate of Achievement for Excellence in Financial Reporting. This is the highest level of reporting in the government role. The 2018 document will be submitted to the program.
-Independent Auditor’s Opinion – Issued an unmodified/clean opinion. This can be found in pages 1 and 2 of the financial tab document. There are no internal control issues to bring forward to the Board.
-Management’s discussion and analysis – 12 pages that provide the executive summary. This provides an overview of the major transactions for the year. Overall, there were positive results for the fiscal year for the Village. Sales tax showed a bit of a rebound in the General Fund with court fines and towing fees. Cost savings in the general fund with personnel and related benefits. The General Fund ended the year with a 69% reserve. The village has a minimum of 40 – 50%.
The Water Fund also had positive operating income of $167,000. Bonded debt structure of the village is less than 18 as it was compared to 17. The last tab, statistical section, this is one of the required sections for the certificate of achievement program. It requires 10 years of trend information for financial data, non-financial data, operating indicators, revenue trends, long term debt, etc.
-Management Letter – this is where auditors have the opportunity to provide recommendations. One comment for the management report this year – related to an upcoming accounting standard statement. The new upcoming statement relates to post-retirement healthcare or retiree costs.
RECOGNITION AWARDS
1. Police Special Recognition Awards
Chief Fisher recognized four officers for their actions this summer. A 911 call came in on Sunday, May 27th, 2018 about a child who was in the Fox River and was not moving. Officers Swoboda, Parr and Joswick as well as Master Sergeant Greg Minx from the Illinois State Police responded. Officer Joswick located the victim who was actually a 39-year old male 30 yards out from shore. Officer Joswick jumped into the river and swam towards the victim. Officer Swoboda arrived and noticed that the current was taking Officer Joswick and the victim downstream. Once officer Parr arrived he, Officer Swoboda and Master Sergeant Minx entered the river to get the victim to shore. Officer Joswick started CPR on the victim and Officer Parr and Master Sergeant Minx took over with lifesaving efforts until the fire department arrived. Unfortunately, the victim did not survive. Fisher said he was proud of the officers and their teamwork.
Chief Fisher awarded Officer Chris Joswick the Department Medal of Distinguished Service. Officer David Parr and Officer Mark Swoboda were awarded the Department Medal for Meritorious Service. Master Sergeant Greg Minx received the Chief’s Commendation for his actions that day in assisting North Aurora officers without hesitation.
PROCLAMATION
1. National Apprenticeship Week
Mayor Berman proclaimed Nov 12 – 18 as National Apprenticeship Week in the Village of North Aurora.
AUDIENCE COMMENTS – None
TRUSTEE COMMENTS – None
CONSENT AGENDA
1. Village Board Minutes dated 10/15/2018
2. Motion Authorizing the Required Contribution of $293.610.24 to the IMLRMA for the 2019 Coverage
3. Travel and Expenses for Business Purposes for Dale Berman in the Amount of $174.00
4. Approval of an Ordinance Pertaining to the Prevailing Rates of Wages
5. Bills List dated 11/05/2018 in the Amount of $658,769.22
Motion for approval made by Trustee Guethle and seconded by Trustee Lowery. Roll Call Vote: Trustee Guethle – yes, Trustee Martinez – yes, Trustee Carroll – yes, Trustee Lowery – yes, Trustee Curtis – yes, Trustee Gaffino – yes. Motion approved (6-0).
NEW BUSINESS
1. Approval of a Motion to Receive, Accept and Place on File the Comprehensive
Annual Financial Report as of May 31, 2018 and Other Related Reports for the Fiscal Year Bill Hannah highlighted some items on the financial report:
Pages 3 and 4 – Statement of Net Position (balance sheet for the village as a whole). At the end of the year the Village had a total net position of $119 million. The Village had an unrestricted net position in governmental activities of $2.7 million.
Pages 5 and 6 – Statement of Activities – Income statement for the village. Positive change in net position for both governmental activities of $867,000 and business type activities of $278,000.
Pages 7 and 8 – Balance sheet for governmental funds – Assets of $20 million, liabilities of $5 million and total fund balances of just over $15 million for the year.
Pages 10 and 11 – Income Statement for all Governmental Funds – $14.4 million in revenues, $13.3 million in expenditures, total net changes in fund balance of $1.3 million. Total fund balances went from $13.7 million to $15 million for the year for Governmental Funds.
Pages 13 and 14 – Proprietary Funds – $31 million in assets and $6.6 million in liabilities for the Water Fund.
Page 15 – Income Statement for the Proprietary Funds – positive income of $278,000 on a full accrual basis.
Pages 17 and 18 – Statement of Fiduciary Net Position – Total contributions to the pension plan of $1.2 million. Net investment income of just under $1 million. Total additions of $2.2 million for our police pension trust fund.
Motion for approval made by Trustee Guethle and seconded by Trustee Carroll.
Trustee Curtis complimented Staff and the board members for working together and working within the budget.
Roll Call Vote: Trustee Guethle – yes, Trustee Martinez – yes, Trustee Carroll – yes, Trustee Curtis – yes, Trustee Lowery – yes, Trustee Gaffino – yes. Motion approved (6-0).
2. Approval of a Motion Approving the 2018 Property Tax Levy Estimate for the
Village of North Aurora and Messenger Public Library.
Motion for approval made by Trustee Guethle and seconded by Trustee Martinez. Roll Call Vote: Trustee Guethle – yes, Trustee Martinez – yes, Trustee Carroll – yes, Trustee Curtis – yes, Trustee Lowery – yes, Trustee Gaffino – yes. Motion approved (6-0).
3. Approval of an Ordinance Proposing the Establishment of Special Service Area 42
in the Village of North Aurora (Lincoln Valley on the Fox Development)
Motion for approval made by Trustee Guethle and seconded by Trustee Carroll. Roll Call Vote: Trustee Guethle – yes, Trustee Martinez – yes, Trustee Carroll – yes, Trustee Curtis – yes, Trustee Lowery – yes, Trustee Gaffino – yes. Motion approved (6-0).
4. Approval of an Ordinance Proposing the Establishment of Special Service Area 43
in the Village of North Aurora (Springs at Orchard Road Residential Development)
Motion for approval made by Trustee Guethle and seconded by Trustee Carroll. Atty Drendel said that the Village touched base with Continental Properties. Originally when it was annexed, was anticipated that the entire property would be commercial. Now it is residential and we have a commercial component to it. The residential portion is owned by Continental so there is not an association with that. There will be separate ownership of the commercial property. We are doing a separate SSA for residential and separate for commercial. Roll Call Vote: Trustee Guethle – yes, Trustee Martinez – yes, Trustee Carroll – yes, Trustee Curtis – yes, Trustee Lowery – yes, Trustee Gaffino – yes. Motion approved (6-0).
5. Approval of an Ordinance Proposing the Establishment of Special Service Area 44
in the Village of North Aurora (Springs at Orchard Road Commercial Development)
Motion for approval made by Trustee Lowery and seconded by Trustee Guethle. Roll Call Vote: Trustee Lowery – yes, Trustee Curtis – yes, Trustee Gaffino – yes, Trustee Carroll – yes, Trustee Martinez – yes, Trustee Guethle – yes. Motion approved (6-0).
6. Approval of a Change Order in the Amount of $19,225.00 from Builders Paving for
the 2018 Road
Motion for approval made by Trustee Carroll and seconded by Trustee Guethle. Roll Call Vote: Trustee Carroll – yes, Trustee Guethle – yes, Trustee Martinez – yes, Trustee Curtis – yes, Trustee Lowery – yes, Trustee Gaffino –yes. Motion approved (6-0).
7. Approval of a Change Order in the Amount of $11,137.00 for Additional
Engineering Services with Rempe-Sharpe & Associates Engineers for the 2018 Road Program
Motion for approval made by Trustee Lowery and seconded by Trustee Carroll. Roll Call Vote: Trustee Lowery – yes, Trustee Carroll – yes, Trustee Gaffino – yes, Trustee Curtis – yes, Trustee Martinez – yes, Trustee Guethle – yes. Motion approved (6-0).
8. Approval of the Purchase of Salt in the Initial Amount of $133,133.00 with the
option of Purchasing no more than 20% more for a Not to Exceed Amount of $159,759.00 from Cargill Inc. Salt Division.
Motion for approval made by Trustee Carroll and seconded by Trustee Curtis. Roll Call Vote: Trustee Carroll – yes, Trustee Guethle – yes, Trustee Martinez – yes, Trustee Curtis, Trustee Lowery – yes, Trustee Gaffino – yes. Motion approved (6-0).
9. Approval of a Contract with Frost Electric for the Installation of two Miox Units for
the West Treatment Plant in an Amount Not to Exceed $10,000.00
Motion for approval made by Trustee Lowery and seconded by Trustee Gaffino. Roll Call Vote: Trustee Lowery – yes, Trustee Curtis – yes, Trustee Gaffino – yes, Trustee Guethle- yes, Trustee Martinez – yes, Trustee Carroll – yes. Motion approved (6-0).
OLD BUSINESS – None
VILLAGE PRESIDNET REPORT – None
COMMITTEE REPORTS – None
TRUSTEES’ COMMENTS – None
ADMINISTRATOR’S REPORT – None
ATTORNEY’S REPORT – None
VILLAGE DEPARTMENT REPORTS
1. Finance – None
2. Community Development – None
3. Police – None
4. Public Works – None
ADJOURNMENT
Motion for approval made by Trustee Guethle and seconded by Trustee Curtis. All in favor. Motion approved.
Respectfully Submitted,
Lori J. Murray
Village Clerk
