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Village Board Meeting

VILLAGE OF NORTH AURORA
VILLAGE BOARD MEETING
MONDAY, OCTOBER 10, 2005
SILENT PRAYER – MEDITATION PLEDGE OF ALLEGIANCE

CALL TO ORDER

Village-President Hansen called the meeting to order.

ROLL CALL
In attendance: Trustee Shoemaker, Trustee Berman, Trustee Mitchell, Trustee Herlihy, Trustee Gaffino, Trustee Herwig, Village-President Hansen.

AUDIENCE COMMENTS

Scott Novicki of 610 Hickory said he was here to answer any questions the board had.

CONSENT AGENDA:

A motion was made by Trustee Herwig to approve the consent agenda and seconded by Trustee Gaffino. Trustee Herwig – yea; Trustee Gaffino – yea; Trustee Herlihy – no; Trustee Mitchell – yea; Trustee Berman – yea; Trustee Shoemaker – yea. The motion failed with a vote of 5-1.

Atty Drendel said this had to be voted for unanimously, so the motion failed.

A motion was made by Trustee Herlihy to reconsider and seconded by Trustee Shoemaker. Trustee Herlihy – yea; Trustee Gaffino – yea; Trustee Herwig – yea; Trustee Mitchell – yea; Trustee Berman – yea; Trustee Shoemaker – yea. The motion was passed with a vote of 6-0.

A. APPROVE BILL LISTING: $138,200.04

B. APPROVE THE MANUAL CHECK LISTING FOR SEPTEMBER: $18,223.52

C. APPROVAL OF TREE REPLACEMENT AWARD OF CONTRACT WITH STRANG NURSERY & LANDSCAPING*

NEW BUSINESS:

Village-President Hansen removed Item C due to insufficient data. He said that it will probably be put back on under New Business for the next board meeting.

A motion was made by Trustee Herwig to table Item C and seconded by Trustee Herlihy. Trustee Herwig – yea; Trustee Gaffino – yea; Trustee Herlihy – yea; Trustee Mitchell – yea; Trustee Berman – yea; Trustee Shoemaker – yea. The motion was passed with a vote of 6-0.

A. APPROVE MINUTES FOR VILLAGE BOARD MEETINGS – 8/8/05, 8/22/05 & 9/12/05*

A motion was made by Trustee Herlihy to table Item A and seconded by Trustee Herwig till next board meeting. Trustee Herlihy – yea; Trustee Gaffino – yea; Trustee Herwig – yea; Trustee Mitchell – yea; Trustee Berman – yea; Trustee Shoemaker – yea. The motion was passed with a vote of 6-0.

B. APPROVE MINUTES FOR COMMITTEE OF THE WHOLE MEETINGS – 6/22/05*

A motion was made by Trustee Herlihy to table Item B and seconded by Trustee Shoemaker.
Trustee Herlihy – yea; Trustee Gaffino – yea; Trustee Herwig – yea; Trustee Mitchell – yea; Trustee Berman – yea; Trustee Shoemaker – yea. The motion was passed with a vote of 6-0.

C. APPROVE ORDINANCE TO VACATE THE TEMPORARY EMERGENCY ROAD EASEMENT TO SUMMERWIND DEVELOPMENT

Removed from the agenda.

D. APPROVE 2005 WATERMAIN REPLACEMENT PROGRAM AWARD OF BID TO GERARDI SEWER AND WATER CO., NORRIDGE, IL. $218,129.00 PER CHANGE ORDER CONTRACT

Mike Glock said he is asking the board to approve Gerardi Sewer and Water Co. to start on Arrowhead, and then based on county approval allow Gerardi Sewer to bid out the rest of the project.

Jim Bibby said that the contractor has confirmed to hold their unit prices.

Atty. Drendel said there are a few questions. First, if there were components to the bid or if it was a package.

Jim Bibby said that it was a package, but it was accepted that there were two main parts. He is hoping to move this through with the possibility for the change order of the second half. Arrowhead is going right now. Laurel Drive will go as soon as they get the go ahead from the county. There are only some slight changes.

Atty Drendel said that he would be more comfortable to approve the entire thing with some conditions, since the new state statute says it must be rebid if less than fifty percent is paid. He thought we should try and get it through the county as fast as they can and get it through in sixty days.

Trustee Herlihy said that if it gets approved by the county within the next week then they can approve it by the next board meeting.

A motion was made by Trustee Herlihy to table Item D until next full board meeting and seconded by Trustee Herwig. Trustee Herlihy – yea; Trustee Gaffino – yea; Trustee Herwig – yea; Trustee Mitchell – yea; Trustee Berman – yea; Trustee Shoemaker – yea. The motion was passed with a vote of 6-0.

E. APPROVE RANDALL HIGHLANDS UNIT 1 & 2 – FINAL SUBDIVISION PLAT

Jim Bibby said that the square footage and set back lines have been added as requested by the board.

A motion was made by Trustee Herwig to approve the Randall Highlands Unit 1 and 2 Final Subdivision Plat and seconded by Trustee Gaffino. Trustee Herwig – yea; Trustee Gaffino – yea; Trustee Herlihy – yea; Trustee Mitchell – yea; Trustee Berman – yea; Trustee Shoemaker – yea. The motion was passed with a vote of 6-0.

F. APPROVE WOODMAN’S LOT 4 – FINAL SUBDIVISION PLAT

Jim Bibby said there were several issues that came up at the Committee of the Whole Meeting. There will be different signage. The ingress egress share easements and utility easements at the entrance have been reviewed by land surveyors. It is now standard procedure to have separate stand alone names. Mid-America has clarified there will be a recorded document that will put the ingress egress over the shared entrance.

Dewayne Williams said that the signage has already been approved by the board.

Trustee Berman said that the entire corner should be Willard’s corner, and that it is more confusing to have separate names for each subdivision.

Trustee Herlihy said that he wants to see a standard naming procedure for the corner subdivisions.

Dewayne Williams said his suggestion is to leave it Willard’s Corner, and since it is lot 4 being divided it will be 4-1, 4-2, 4-3.

A motion was made by Trustee Berman to approve Woodman’s Lot 4 Final Subdivision Plat based on changes made by staff recommendation to Willard’s Corner and seconded by Trustee Herwig. Trustee Berman Рyea; Trustee Mitchell Рyea; Trustee Shoemaker Рno; Trustee Herlihy Рyea; Trustee Gaffino Рyea; Trustee Herwig Рyea. The motion was passed with a vote of 5-1.

G. APPROVAL OF ORDINANCE & 1ST AMENDMENT TO THE REDEVELOPMENT AGREEMENT FOR RIVERWOOD’S ON THE FOX

Atty. Drendel said that he made changes to the ordinance, so it would have to be tabled.

A motion was made by Trustee Herlihy to table the approval of ordinance and 1st amendment to the redevelopment agreement for Riverwoods on the Fox until next board meeting and seconded by Trustee Herwig. Trustee Herlihy – yea; Trustee Gaffino – yea; Trustee Herwig – yea; Trustee Mitchell – yea; Trustee Berman – yea; Trustee Shoemaker – yea. The motion was passed with a vote of 6-0.

H. APPROVAL OF THE FINAL CHANGE ORDER FOR THE 2003 STREET IMPROVEMENT PROJECT FOR A PAYOUT OF $11,559.78

A motion made by Trustee Herlihy to approve the final change order for the 2003 street improvement project for a payout of $11,559.78 and seconded by Trustee Herwig. Trustee Herlihy – yea; Trustee Gaffino – yea; Trustee Herwig – yea; Trustee Mitchell – yea; Trustee Berman – yea; Trustee Shoemaker – yea. The motion was passed with a vote of 6-0.

I. APPROVAL OF SCHEDULE FOR YEAR 2006 (HOLIDAY & MEETINGS)

Atty. Drendel said there was one change that listed December 5th for the Committee of the Whole Meeting, and it should be changed to December 4th.

A motion was made by Trustee Berman to change the December 5th Committee of the Whole Meeting to December 4th and seconded by Trustee Herwig. Trustee Berman – yea; Trustee Gaffino – yea; Trustee Herwig – yea; Trustee Mitchell – yea; Trustee Herlihy – yea; Trustee Shoemaker – yea. The motion was passed with a vote of 6-0.

A motion made by Trustee Mitchell to approve the Holiday Meetings schedule and seconded by Trustee Shoemaker. Trustee Mitchell – yea; Trustee Gaffino – yea; Trustee Herwig – yea; Trustee Herlihy – no; Trustee Berman – yea; Trustee Shoemaker – yea. The motion was passed with a vote of 5-1.

OLD BUSINESS:

A. APPROVAL OF TIF REDEVELOPMENT AGREEMENT FOR MR. SCOTT’S DOG SPA

Trustee Mitchell felt her knowledge was only partial when she made her vote at the last meeting. There was some information that was not available to her when she made her decision. She wanted to apologize to the board and Mr. Novicki. She thinks that Mr. Novicki had several discussions with the village, and felt that they were behind him.

A motion was made by Trustee Mitchell to amend the motion and ask that the remaining thirty thousand dollars in addition to the twenty thousand dollar redevelopment grant by paid out at six thousand dollars for the next five years and seconded by Trustee Gaffino. A motion made by Trustee Mitchell to approve this payout and seconded by Trustee Shoemaker. Trustee Mitchell – yea; Trustee Gaffino – yea; Trustee Herwig – yea; Trustee Herlihy – no; Trustee Berman – yea; Trustee Shoemaker – yea. The motion was passed with a vote of 5-1.

Mario Ortega said that typically when a property within the TIF district wants to utilize TIF funds it is recommended that in the first meeting between the company owner and the municipality to discuss costs such as which are going to be reimbursed and which are not. In the end they will have at least one more meeting that went over the particulars over the redevelopment agreement.

Village president Hansen said that this is a more sensible approach to the TIF.

VILLAGE PRESIDENT REPORT

Village-President Hansen said he asked Sue to put together a current fiscal year budget. What he wanted to report was that the actual revenues through the first quarter of 2005 are exceeding those of 2004. The expenditures are only about 50% below what they were anticipated. Property tax will continue to rise; however, sales tax is down. The investment strategies are paying off. They are exceeding first quarter by 15%. The general sales tax is down. The Auto Mall sales have declined. It seems that they will be waiting for a more detailed sales strategy. Overall expenditures were a little over 2.169 million. There will be some increases going forward. Overall he thinks the fiscal report is healthy. They are going to maintain that and watch their fiscal expenditures. He thinks they should watch the flattening of their sales. With that he thinks they are doing very good. He said that he will be missing next week due to business. He asked Trustee Herwig to chair the meeting.

COMMITTEE REPORTS

Trustee Mitchell wanted to encourage trustees to get their building expectation summaries in to Sue McLaughlin as soon as possible.

TRUSTEES’ COMMENTS

Trustee Herlihy wanted to set up a water committee meeting for the last week of the month. He will be out of town so it will have to be at the end of the month or the beginning of November. They will set the meeting for 6:00 on November 7th. As he reviewed the fiscal summary for the first quarter, as the budget is set up some of the revenues are straight lined through the year, but some are cyclical. So there is not necessarily a month to month. A number of the projects didn’t get under way in June or July so the billings didn’t get through.

Village-President Hansen said that with the billings we will still be healthy.

ADMINISTRATOR’S REPORT

ATTORNEY’S REPORT

ENGINEER’S REPORT

Jim Bibby said that there is a lot of staff time being spent on the western side. Woodman’s will be fully closed over the next three weeks. Rubloff is moving toward a goal to start the foundation on Target right after November 1st. Sorrentino on the Randall project is moving ahead. They are planning on opening up Deerpath Road on Friday, and it will be completely travelable in about two weeks.

FIRE DISTRICT REPORT

Mark Bozik said that this week is fire prevention week. Fire Department is out at the schools. This year’s theme is safety with candles. In the next three weeks they will roll into hydrant flushing. They will start with the far East Side and work their way west. He had a discussion with staff, and with the amount of water used the benefits outweigh the downside. The affects are better water flow, and less maintenance. They will notify residents when their areas will be flushed.

VILLAGE DEPARTMENT REPORTS

A. BUILDING & ZONING

Dewayne Williams said Target is getting their permit.

B POLICE

There was no report.

C PUBLIC WORK

There was no report.

D. WATER

There was no report.

ADJOURNMENT

A motion was made by Trustee Herlihy to adjourn the meeting and seconded by Trustee Gaffino. All in favor. Motion approved.

Respectfully Submitted,

Joseph P. Lowery
Village Clerk

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