VILLAGE OF NORTH AURORA
VILLAGE BOARD MEETING MINUTES
JANUARY 5, 2015
CALL TO ORDER
Mayor Berman called the meeting to order.
SILENT PRAYER – MEDITATION – PLEDGE OF ALLEGIANCE
ROLL CALL
In attendance: Mayor Dale Berman, Trustee Mark Guethle Trustee Mark Gaffino, Trustee Mark Carroll, Trustee Chris Faber, Trustee Mike Lowery, Trustee Laura Curtis, Village Clerk Lori Murray.
Staff in attendance: Village Administrator Steve Bosco, Finance Director Bill Hannah, Community & Economic Development Director Mike Toth, Village Engineer Jim Bibby, Public Works Superintendent Mike Glock, Water Superintendent Paul Young, Police Chief David Summer, Captain/Fire Marshall Eric Bunkofske, Village Attorney Kevin Drendel.
AUDIENCE COMMENTS – None
TRUSTEE COMMENTS
Trustee Carroll welcomed local Boy Scout Aaron Jackson to the meeting. Jackson was in attendance to earn his civic badge.
CONSENT AGENDA
1. Approval of Village Board Minutes dated December 15, 2014; and Committee of the Whole Minutes dated December 15, 2014
2. Approval of an Interim Bill List dated 12/23/2014 in the Amount of $72,053.03
3. Approval of a Correction to the Bid Awarded on December 15, 2014 to Site Recovery Services, Inc. for the Demolition of the North Aurora Activity Center Correcting the Properly Awarded Amount to $355,730.00
Motion for approval made by Trustee Gaffino and seconded by Trustee Guethle. Roll Call Vote: Trustee Gaffino – yes, Trustee Guethle – yes, Trustee Carroll – yes, Trustee Faber – yes, Trustee Lowery – yes, Trustee Curtis – yes. Motion Approved (6-0).
NEW BUSINESS
1. Approval of an Intergovernmental Agreement between the Village of North
Aurora, Illinois Department of Natural Resources (IDNR) and the Fox Valley Park District Village Administrator Steve Bosco noted that this IGA is not necessarily the removal of the dam, but the process. It sets up the guidelines for all three entities working together. Removal of the dam is at the Village’s discretion. The Village and the park district have to cooperatively agree to move forward with engineering, by resolution, before the process begins. The State of Illinois will provide half a million dollars worth of funding for design engineering. Based on the Village and the park district’s review of the engineering, there would have to be a mutual resolution passed by both boards to enact the actual demolition of the dam. The IDNR has allocated $2.5 million for demolition of the dam and they would oversee that construction project. This process not only provides the funding, but the process and opportunity for review. There are some issues that would need to be addressed. They have given us an 18 month window to complete the engineering process. Engineering would take 9-12 months.
Motion for approval made by Trustee Guethle and seconded by Trustee Gaffino.
Trustee Curtis said she was shocked that the project could potentially cost $3 million. Curtis said that the Village has a beautiful riverfront and beautiful site line and that there are other things in the Village that the $3 million could be used for such as burying power lines. Curtis said this is an extremely large amount of money to spend on something that is not broke. Trustee Faber said that the State is not offering $3 million to bury power lines. Trustee Guethle said this is a state funded project and there is a lot of initiative to move forward. It is a priority to keep our waterways clean. Trustee Carroll asked if there is an estimate on what the engineer will cost. Bosco said that the engineering estimate of $500,000 came from the State of Illinois. At any time the Village can stop and not move forward. Carroll asked if the Village could go back to the IDNR and ask for additional funding if needed. Bosco said that in this case, the Village would ask for an amendment to the IGA. Village Engineer Jim Bibby said that 20% of the construction cost is very conservative. Most recently the City of Decatur removed a dam. Total engineering fees were in the 14-15% range. Trustee Faber noted that there is a 25% contingency built in at 2-1/2%.
Mayor Berman stated that the important thing is that the Village is not committing to removing the dam, but committing to being open to the project.
Roll Call Vote: Trustee Guethle – yes, Trustee Gaffino – yes, Trustee Carroll – yes, Trustee Faber – yes, Trustee Lowery – yes, Trustee Curtis – No. Motion approved (5-1).
2. Approval of a Resolution Approving Reimbursement of Route 31 TIF Façade
Grant Funding for the Property Located at 321 S. Lincolnway, North Aurora
Community & Economic Development Director Mike Toth noted that this is unorthodox in the method of reimbursement for this project. The project received reimbursement resolution in 2011 in the amount of $20,000. They are near completion of the work inside and out. Toth said he did a walk through of the building and the business has health department approval. The resolution is for the reimbursement for $20,000. Toth said he has gross receipts of more than $45,000. Trustee Curtis asked why this project took so long to complete. Toth said that he believes it was a self-funded project. Motion for approval made by Trustee Guethle and seconded by Trustee Carroll. Roll Call Vote: Trustee Guethle – yes, Trustee Carroll – yes, Trustee Gaffino – yes, Trustee Faber – yes, Trustee Lowery – yes, Trustee Curtis – yes. Motion approved (6-0).
3. Approval of a Pay Request No. 2, Partial in the Amount of $22,045.81 to J & T
Services, Inc. for the Alder/Tinsel town Watermain Project
Motion for approval made by Trustee Guethle and seconded by Trustee Gaffino. Roll Call Vote: Trustee Guethle – yes, Trustee Gaffino – yes, Trustee Carroll – yes, Trustee Faber – yes, Trustee Lowery – yes, Trustee Curtis – yes. Motion Approved (6-0).
4. Approval of Bill List dated 1/5/15 in the amount of $123,884.18
Motion for approval made by Trustee Guethle and seconded by Trustee Curtis. Roll Call Vote: Trustee Guethle – yes, Trustee Carroll – yes Trustee Gaffino – yes, Trustee Faber – yes, Trustee Lowery – yes, Trustee Curtis – yes. Motion approved (6-0).
OLD BUSINESS – None
VILLAGE PRESIDENT REPORT – None
COMMITTEE REPORTS – None
TRUSTEES COMMENTS – None
ADMINISTRATORS REPORT
– Bosco noted the AV improvements in the Boardroom. The Board was in agreement that the sound system had greatly improved.
– Logo project – Renderings will be on hand by the end of the month.
ATTORNEY’S REPORT – None
FIRE DISTRICT REPORT – None
VILLAGE DE3PARTMENT REPORTS
1. Finance – Budget process has begun for next fiscal year 15/16. Finance Committee meeting is scheduled for next week.
2. Community Development – Booklets for the Homes for a Changing Region Project were provided to the Board.
3. Police – None
4. Public Works – Demolition has begun at the Activity Center. The 8,000 gallon tank has been removed and asbestos removal started today and will take two weeks.
5. Water – None
EXECUTIVE SESSION
Motion made by Trustee Faber and seconded by Trustee Carroll to adjourn to executive session to discuss land acquisition. All in favor. Motion approved.
Motion made by Trustee Faber and seconded by Trustee Carroll to adjourn the regular session. Al in favor Motion approved.
Respectfully Submitted,
Lori J. Murray
Village Clerk
