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Village Board Minutes


NORTH AURORA VILLAGE BOARD MEETING
VILLAGE BOARD MEETING MINUTES
MONDAY, OCTOBER 19, 2020

Due to the COVID-19 pandemic, the Village Board meeting was conducted live remotely
via telecommunications.

CALL TO ORDER
Mayor Berman called the meeting to order.

SILENT PRAYER - MEDITATION – PLEDGE OF ALLEGIANCE

ROLL CALL
In attendance: Mayor Dale Berman, Trustee Mark Gaffino, Trustee Mike Lowery, Trustee Laura Curtis, Trustee Mark Guethle, Trustee Mark Carroll, Trustee Tao Martinez

Staff in attendance: Village Administrator Steve Bosco, Finance Director Bill Hannah, Community & Economic Development Director Mike Toth, Village Attorney Kevin Drendel, Public Works Director John Laskowski, Police Chief Dave Fisher.

AUDIENCE COMMENTS - None
TRUSTEE COMMENTS – None.

CONSENT AGENDA

1. Executive Session Minutes for Grammar and Content Dated 11/18/2019; 06/15/2020; 08/03/2020; and 09/21/2020
2. Village Board Minutes dated 10/05/2020
3. Bills List Dated 10/19/2020 in the Amount of $155,112.09

Motion for approval made by Trustee Gaffino and seconded by Trustee Curtis. Roll Call Vote: Trustee Lowery – yes, Trustee Gaffino –yes, Trustee Carroll – yes, Trustee Guethle – yes, Trustee Curtis – yes, Trustee Martinez – yes. Motion approved (6-0).

NEW BUSINESS
1. Approval of Special Events Permit Application for Share and Care Learning Halloween Event

Motion for approval made by Trustee Curtis and seconded by Trustee Lowery. Roll Call Vote: Trustee Lowery – yes, Trustee Gaffino –yes, Trustee Carroll – yes, Trustee Guethle – yes, Trustee Curtis – yes, Trustee Martinez – yes. Motion approved (6-0).

2. Approval of Resolution to Authorize Temporary Modifications to the Village’s Vacation Buyback Policy in the Human Resources Manual

Finance Director Bill Hannah said it came up in the Village’s audit earlier this year that the employee leave balance had increased more significantly than normal, which he attributed to pandemic issues involving employees not taking vacation and more notably leave coverage issues, particularly in the Police Department, and given the current pandemic climate this situation could be ongoing for a while still. The Village has an annual buyback vacation hour program up to 60 hours for non-union full time employees, but was looking to expand that program to 80 hours and to include all fulltime union employees, which includes the Police Department. Mayor Berman commended Village Staff for coming up with this program and said it showed the Village’s flexibility to best assist all employees.

Motion for approval made by Trustee Lowery and seconded by Trustee Guethle. Roll Call Vote: Trustee Lowery – yes, Trustee Gaffino –yes, Trustee Carroll – yes, Trustee Guethle – yes, Trustee Curtis – yes, Trustee Martinez – yes. Motion approved (6-0).

3. Approval of 2021 Road Program Professional Engineering Services Agreement with Engineering Enterprises, Inc. in the Amount of $229,715

Public Works Director John Laskowski went over the upcoming 2021 road program, which will see a total of 2.75 miles of road in the Pine Creek subdivision at a cost of $1.9 million. Engineering Enterprises, Inc. (EEI), performed engineering services this past year and Laskowski said they did an exceptional job. For the 2021 road program the Village would be using Motor Fuel Tax (MFT) funds, which does bring in higher associated costs. That said, Director Laskowski said the total cost is proportionate to last year’s program.

Mayor Berman said this past year there seemed to be some residents who did not have the clearest communication as to what to expect for the road program and how it would impact their properties and said he hoped in the future there would be extended effort to keep them informed.

Motion for approval made by Trustee Guethle and seconded by Trustee Gaffino. Roll Call Vote: Trustee Lowery – yes, Trustee Gaffino –yes, Trustee Carroll – yes, Trustee Guethle – yes, Trustee Curtis – yes, Trustee Martinez – yes. Motion approved (6-0).

4. Approval of Resolution to Accept CARES Act Funds from Kane County

Finance Director Hannah explained that Kane County received a direct allocation of CARES Act funds from the federal government and made a portion of the funds available to municipalities. The Village of North Aurora qualified for $1,062,765.

Motion for approval made by Trustee Gaffino and seconded by Trustee Lowery. Roll Call Vote: Trustee Lowery – yes, Trustee Gaffino –yes, Trustee Carroll – yes, Trustee Guethle – yes, Trustee Curtis – yes, Trustee Martinez – yes. Motion approved (6-0).

OLD BUSINESS - None
VILLAGE PRESIDENT – Noted he had received word that the Illinois Governor would be announcing tomorrow (Tuesday) restrictions for Kane County due to the COVID-19 pandemic.
COMMITTEE REPORTS - None
TRUSTEES COMMENTS – None
ADMINISTRATOR’S REPORT – Village Administrator Bosco said the Services Committee had a good meeting discussing waste hauling contracts, and also said in relation to the CARES Act funding that Staff was looking to bring an outdoor dining reimbursement item to Village Board at their next meeting.
ATTORNEY’S REPORT - None

VILLAGE DEPARTMENT REPORTS
1. Finance – Will be presenting the CAFR at the next Village Board Meeting.
2. Community Development – Reiterated the outdoor dining reimbursement program.
3. Police – None
4. Public Works – the leaf collection program has begun and the Village has deployed two leaf vactor machines on the west side of town; the first drop off went off smoothly.

EXECUTIVE SESSION - Motion to adjourn to Executive Session made by Trustee Guethle and seconded by Trustee Carroll. All in favor. Motion approved. See Executive Session minutes.

ADJOURNMENT
Motion to adjourn made by Trustee Guethle and seconded by Trustee Curtis. All in favor. Motion approved.

Respectfully Submitted,

Natalie F. Stevens
Deputy Village Clerk

 


Village of North Aurora

25 East State Street
North Aurora, IL 60542

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Hours: Monday - Friday
8:00 a.m. - 4:30 p.m.

Village Departments

Village Hall (630) 897-8228
Administration (630) 897-8228 ext. 224
Administration Fax (630) 897-8258
Police (630) 897-8705
Police Fax (630) 897-8700
Finance (630) 897-8228 ext. 225
Community Dev. (630) 897-1457 ext. 222
Code Enforcement (630) 897-1457 ext. 231
Building and Zoning (630) 897-1457 ext. 259
Public Works (630) 897-8228 ext. 260
Water (630) 897-8228 ext. 223
Fire District (630) 897-9698