NORTH AURORA VILLAGE BOARD MEETING
VILLAGE BOARD MEETING MINUTES
MONDAY, AUGUST 17, 2020
Due to the COVID-19 pandemic, the Village Board meeting was conducted live remotely
via telecommunications.
CALL TO ORDER
Mayor Berman called the meeting to order.
SILENT PRAYER – MEDITATION – PLEDGE OF ALLEGIANCE
ROLL CALL
In attendance: Mayor Dale Berman, Trustee Mark Gaffino, Trustee Mike Lowery, Tao Martinez, Trustee Mark Guethle
Staff in attendance: Village Administrator Steve Bosco, Finance Director Bill Hannah, Community & Economic Development Director Mike Toth, Village Attorney Kevin Drendel, Public Works Director John Laskowski, Police Chief Dave Fisher.
AUDIENCE COMMENTS – None
TRUSTEE COMMENTS – None
CONSENT AGENDA
1. Village Board Minutes dated 08/03/2020 and Committee of the Whole Minutes dated 08/03/2020
2. Bills List Dated 08/017/2020 FY ’20 in the Amount of $59,658.25
3. Bills List Dated 08/17/2020 FY ’21 in the Amount of $159,075.14
4. Approval of the Final Plat of Lincoln Valley, Phase 3 in the Village of North Aurora
5. Approval of Pay Request #8, Final, for Well 8 & 9 Pumps and Motors to Layne Christensen Company in the Amount of $59,400.00
6. Approval of Pay Request #3 for Elm Avenue and Maple Avenue Water Main Improvements to J&S Construction Sewer and Water in the Amount of $4,706.77
Motion for approval made by Trustee Gaffino and seconded by Trustee Lowery. Roll Call Vote: Trustee Lowery – yes, Trustee Gaffino –yes, Trustee Martinez – yes, Trustee Guethle – yes. Motion approved (4-0).
NEW BUSINESS
1. Approval to Award Four Year Contract for Snow and Ice Removal Program to Tri-County Excavating
Public Works Director John Laskowski explained this is the second time the Village has put out a proposal for these services, the first being in 2017. There were a few changes this year, notably requiring a response time now of 45 minutes instead of an hour as that is the same timeframe expected of staff, and that it is now a four-year contract rather than a three year with an option for extension. Laskowski said the Village currently uses Tri-County and they have been responsive in the past and the increase in price cost is what was expected over the life of a contract. Laskowski said staff recommended awarding the proposal. Trustee Gaffino also noted he looked over the pricing and found it to be competitive added that Tri-County has done good work with the Village.
Motion for approval made by Trustee Guethele and seconded by Trustee Lowery. Roll Call Vote: Trustee Guethle – yes, Trustee Martinez – yes, Trustee Gaffino – yes, Trustee Lowery – yes. Motion approved (4-0).
2. Approval to Reject all Bids for the 2020 Tree Replacement Project
Public Works Director John Laskowski recommend rejecting both bids that the Village received, noting that both were far higher than the Village’s budget for the project of $42,000 (with the bids being $49,000 and $72,000) and they received less bids than expected, noting one interested bidder had the incorrect submittal time and as thus were not eligible. Laskowski said this year the Village changed the requirement where the Village withholds $2,500 from the contract to ensure that the company returns to replace any trees that died under warranty. Laskowski said he does not feel that requirement is a detriment to the companies the Village is expecting to apply for the project. Trustee Gaffino suggested the bid is changed to allow for 2” to 2.5” diameter trees instead of the current requested 3”, noting there are not a lot of 3” trees available and that width is only about a one year difference in tree age. Smaller trees also take better, Trustee Gaffino noted, and would be cheaper as well. Laskowski agreed to modify bid specs to allow for 2.5” diameter trees.
Motion for approval made by Trustee Guethele and seconded by Trustee Gaffino. Roll Call Vote: Trustee Guethle – yes, Trustee Martinez – yes, Trustee Gaffino – yes, Trustee Lowery – yes. Motion approved (4-0).
3. Approval of Ordinance Approving the 2nd Budget Amendment for Fiscal Year 2019-20
Finance Director Bill Hannah explained that there were a couple items – the street crack filling program and the special service area for Oak Hill’s increased levy – that were completed prior to the end of the fiscal year and as such require an amendment to address them. He noted this is fairly common.
Motion for approval made by Trustee Guethele and seconded by Trustee Lowery. Roll Call Vote: Trustee Guethle – yes, Trustee Martinez – yes, Trustee Gaffino – yes, Trustee Lowery – yes. Motion approved (4-0).
4. Approval of Special Event Permit for The Rustic Fox Grand Opening
Village Administrator Bosco explained the permit was needed as the event would have more than one mobile food truck on premise for more than two hours.
Motion for approval made by Trustee Gaffino and seconded by Trustee Lowery. Roll Call Vote: Trustee Guethle – yes, Trustee Martinez – yes, Trustee Gaffino – yes, Trustee Lowery – yes. Motion approved (4-0).
5. Approval of Ordinance for a Temporary Use Permit for the Property at 119 Butterfield Road, North Aurora, Illinois as Motor Vehicle Repair and/or Service
Community & Economic Development Director Mike Toth said this was previously discussed at the August 3 Committee of the Whole meeting to allow the business of Red’s Garage at 119 Butterfield Road to have a temporary use permit for six months so they could operate while going through the zoning process. Toth said there were four conditions of granting the permit, which included striping the parking lot (completed last week), seeking appropriate zoning measures (of which they were in the process of doing) and the other two items involved disclaimers that granting the temporary use would not guarantee permanent use and zoning approval.
Motion for approval made by Trustee Gaffino and seconded by Trustee Martinez. Roll Call Vote: Trustee Guethle – yes, Trustee Martinez – yes, Trustee Gaffino – yes, Trustee Lowery – yes. Motion approved (4-0).
OLD BUSINESS – None
VILLAGE PRESIDENT – None
COMMITTEE REPORTS – None
TRUSTEES COMMENTS – None
ADMINISTRATOR’S REPORT – None
ATTORNEY’S REPORT – None
VILLAGE DEPARTMENT REPORTS
1. Finance – None
2. Community Development – None
3. Police – None
4. Public Works – None
EXECUTIVE SESSION – None
ADJOURNMENT
Motion to adjourn made by Trustee Lowery and seconded by Trustee Guethele. All in favor. Motion approved.
________________________________________
Respectfully Submitted,
Natalie F. Stevens
Deputy Village Clerk
