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Committee of the Whole Minutes

VILLAGE OF NORTH AURORA
COMMITTEE OF THE WHOLE MEETING MINUTES
MARCH 16, 2020

CALL TO ORDER
Mayor Berman called the meeting to order.

ROLL CALL
In attendance: Mayor Dale Berman, Trustee Mark Gaffino, Trustee Mike Lowery, Trustee Mark Carroll, Trustee Tao Martinez, Trustee Mark Guethle. Not in attendance: Trustee Laura Curtis.

Staff in attendance: Village Administrator Steve Bosco, Finance Director Bill Hannah, Community & Economic Development Director Mike Toth, Public Works Director John Laskowski, Police Chief David Fisher and Village Attorney Kevin Drendel.

AUDIENCE COMMENTS - None
TRUSTEE COMMENTS - None

DISCUSSION
1. Fox Metro Pump Station
Community & Economic Development Director Mike Toth reported on the following:
The Fox Water Reclamation District operates a pump on the east side of the Fox River trail. The pump is about 50 years old and they are looking to replace it. The new pump station will be pumping from 65 feet below grade up to the interceptor line and then heading west. The pump station will service an average of 4-1/2 million gallons a day and the service maximum it can process is 32 million gallons a day. The station serves over 23,000 businesses and residents in the Village of North Aurora and the City of Aurora. The use is considered a utility in the B3 district and is considered a special use. The project meets all of the zoning requirements and the use would be considered a special use.

Trustee Guethle asked about the timeline. Pat Kelsey of Deuchler Engineering stated that the anticipated timeline would be as follows: Project out to bid in May with a mid-summer start. The building will be 27 feet above grade but 55 feet below grade so there is a large mining project that needs to take place. Construction would start in the fall and into the winter. Completion would be late into 2021 with landscaping in the spring of 2022.

Toth noted that the Plan Commission held a public hearing in February with unanimous approval of the project.

2. Draft Budget FY 20-21
Finance Director Bill Hannah provided a brief overview of the budget.

Overall the total budget contains Revenues - $24.4 million, Expenditures - $26.1 million.

Sales Tax projected this year is just over $5 million and next year at $5.175 million.

The projected fund balance at the end of this current year is $7.5 million for the General Fund. Staff is projecting it to be $80,000 in the black for the current year. That includes making the $750,000 transfer as was discussed via the budget amendment at the last meeting.

Admin/Finance
-There will be a 2.25% cost of living adjustment for all non- union employees.
-Website redesign - $13,000.
-Police Department – increase of personnel costs for the addition of 2 police officers.
-Increase in pension contribution from $1.2 million to $1.4 million.
-Community Development – revamp of the comprehensive plan.
-Public Works – hiring of a village engineer. That process is ongoing as it was approved via budget amendment last village board meeting and will be fully funded in next year’s budget.
-Non-Departmental and Transfers – This part of the budget shows where the village pays out the sales tax rebates and also transfers money out of the general fund if there are excess revenues. This section reflects the $750,000 in the current year being transferred to the capital projects fund and $600,000 in estimated local cannabis sales tax revenue which would be transferred entirely to the capital projects fund next year.

Motor Fuel Tax Fund – Significant increase with the biggest change from $471,000 to $651,000 this year due to the increased state taxes and Transportation Renewal Fund. The biggest project next year will be replacing the poles along Orchard Gateway at a cost of $424,000.

Route 31 TIF Fund – continuing the re-budgeting for the silo project.

Capital Projects Fund – The village started the year with $3.1 million in reserve and received $1.6 million in revenues. The village estimates having $3.7 million in the capital projects fund at the end of the year. The road program is budgeted at $1.2 million for 2020.

Library Debt Service Fund – Last year for this fund. The village board voted to decrease property taxes by an additional $115,000, using all of the fund balance to help abate the final debt payment.

Water Fund – Well 8 and 9 projects to be completed substantially by the end of the current fiscal year. The big capital project is the anticipated construction for the new water tower with an estimated cost of $1.9 million.

Revenues from water charges are about $2.5 million which is consistent with last year.

Well 5 is going to be pulled for maintenance. The village will also be pulling well 4. Estimated cost is $125,000. The cost for the Maple and Elm watermain replacement project is estimated at $450,000.

There are $3.8 million in reserves for the water fund.

Vehicle & Equipment Fund
-Three (3) police vehicles at $136,000.
-New 5-yard dump truck with plow
-Leaf Vactor purchase - $75,000

Document management implementation process - $50,000
Police Pension Trust Fund - Budgeted amount of $21 million as of the end of next year with 61% funded.

There were no questions from the board.

ADJOURNMENT
Motion to adjourn made by Trustee Guethle and seconded by Trustee Gaffino. All in favor. Motion approved.

Respectfully Submitted,

Lori J. Murray/Village Clerk


Village of North Aurora

25 East State Street
North Aurora, IL 60542

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Village Hall (630) 897-8228
Administration (630) 897-8228 ext. 224
Administration Fax (630) 897-8258
Police (630) 897-8705
Police Fax (630) 897-8700
Finance (630) 897-8228 ext. 225
Community Dev. (630) 897-1457 ext. 222
Code Enforcement (630) 897-1457 ext. 231
Building and Zoning (630) 897-1457 ext. 259
Public Works (630) 897-8228 ext. 260
Water (630) 897-8228 ext. 223
Fire District (630) 897-9698