Public Safety Committee Minutes
VILLAGE OF NORTH AURORA
PUBLIC SAFETY COMMITTEE MEETING MINUTES
OCTOBER 3, 2016
CALL TO ORDER
Trustee Gaffino called the meeting to order.
In attendance: Trustee Mark Gaffino, Trustee Mark Carroll, Trustee Mike Lowery, Police Chief Dave Summer, Mayor Dale Berman.
AUDIENCE COMMENTS - None
APPROVAL OF MINUTES
1. Approval of Public Safety Committee Meeting Minutes dated April 4, 2016
Motion for approval made by Trustee Carroll and seconded by Trustee Lowery. All in favor. Motion approved.
1. Discussion of Contractual Agreement between Village of North Aurora and
Hexagon Safety and Infrastructure for Computer Aided Dispatch (CAD), Field Based Reporting (FBR), and Records Management (RMS)
Chief Summer stated that he would be seeking approval for an upcoming contract with a records management company that the City of Aurora has already signed up to do business with for their records management. In 2015, Aurora decided to upgrade their records management system to be more efficient.
Chief Summer explained that the CAD takes the phone call from 911 and puts it into the officer’s car through the laptop. The field base reporting then takes the data from the CAD without duplicate entry, creates police reports which will then be added onto which then makes it to RMS. In this workflow the data is only touched once by one person and is never duplicated. It is an effective and efficient way to do business. Summer said that this would keep officers available to do other things. The NAPD has been in an agreement with the Village of Montgomery to use records management software, New World, which is housed with the Village of Montgomery. The setup is less than ideal now. The cost of doing business with Montgomery is $13,000/year and the T1 line comes in at about $3,300/year. To be more effective and efficient, Summer suggested abandoning the relationship with Montgomery. We would enter into an agreement to assure us that we always have access to our information that sits on their server.
With the new contract, the City of Aurora and their IT Department will host all servers. North Aurora would connect into that server. The contract to consider is $72,629 which is payable as the project rolls in and is not required to be a lump sum payment. This is a one-time cost and there will be no recurring costs.
The committee was in favor of moving forward.
OLD BUSINESS - None
OTHER INFORMATION - None
TRUSTEE COMMENTS - None
Motion made by Trustee Lowery and seconded by Trustee Carroll to adjourn the meeting. All in favor. Motion approved.
Lori J. Murray