Village of North Aurora | Crossroads on the Fox

Village Board Minutes

VILLAGE OF NORTH AURORA
VILLAGE BOARD MEETING MINUTES
SEPTEMBER 19, 2016

CALL TO ORDER
Mayor Berman called the meeting to order.

SILENT PRAYER - MEDITATION - PLEDGE OF ALLEGIANCE

ROLL CALL
In attendance: Mayor Dale Berman, Trustee Mark Guethle, Trustee Mark Gaffino, Trustee Chris Faber, Trustee Mike Lowery, Trustee Laura Curtis and Village Clerk Lori Murray. Not in attendance: Trustee Mark Carroll.

Staff in attendance: Village Administrator Steve Bosco, Finance Director Bill Hannah, Community & Economic Development Director Mike Toth, Attorney Roman Seckel, Water Superintendent Paul Young, Public Works Superintendent Mike Glock, Fire Marshall Eric Bunkofske, Engineer Jim Bibby of Rempe-Sharpe.

PUBLIC HEARING
1. Reconstruction of Airport Road, Alder Drive and Ice Cream Drive
Mayor Berman opened the public hearing for the Reconstruction of Airport Road, Alder Drive and Ice Cream Drive. Those who planned to speak came forward to address the Village Board.

Dave Hassler of Oberweis Drive, 951 Ice Cream Drive, North Aurora, IL – Mr. Hassler asked why the direction of the one-way traffic during construction was focused on westbound rather than eastbound traffic coming off of Randall Road as a one-way during this time.

Jim Bibby of Rempe-Sharpe stated that the detour was reviewed by Staff at IDOT District 1. The project is 75% federally funded and the state established the detour route early on. The detour takes traffic to Oak Street and around for eastbound traffic. Westbound traffic will always be allowed to flow through the project. As to how IDOT determined that westbound would be the best allowable direction in this case, it was not a clear cut choice, but was determined that it would flow more positively and would allow to do the removal on the southerly half of the street. The state approved it as a one-way westbound for approximately 8 weeks. Four weeks for the first lane construction up to binder course level followed by the other half. The entire construction sequence will be from May through November. Late January 2017 will be the letting at the state. Mid-May would be start of construction. The disruption cycle would take place in the months of June and July with a lot of the restoration effort being in mid-June to mid-August. Bibby said the 8-week disruption is for Airport Road and not Ice Cream Drive. Ice Cream Drive will not be shut down to a one-way. Airport Road and Alder would be one-way. Public Works Superintendent Mike Glock said that the Village would be having a meeting with the business owners before construction begins in order to review all of the details of the road construction.

Lynn Head, Director of Transportation, School District 129 – Ms. Head asked if they would be able to have both entrances open during construction on Alder. Bibby said that both entrances will remain open. Alder will be one-way going northbound. The detour is west to north to west.

Shelley Henderson, Abelei Flavors, North Aurora, IL – Ms. Henderson requested an explanation of exactly what would be happening for the construction. Bibby said that in reference to the structural cross-section and integrity of the pavement, what will be reconstructed is a much more substantial pavement than what is there presently, probably a plus 50% in terms of structural number, thickness and total strength. It is the depth that forces the village to the 50% shut down and detour since the roads are being taken down to the base layers. By acquiring several pieces of additional right of way we will be able to greatly enhance the turning movements for passenger vehicles and trucks. The internal radius will be made much softer for trucks to make the turn. Going North up Alder, that section of street will be widened 6 feet to the west with a painted median to separate the traffic and to allow a free-flowing truck traffic through the businesses. There will be a complete reconstruct of Ice Cream Drive going west. We have acquired the full right of way for Ice Cream Drive which was less than standard prior to this project. All of the pavement will be greatly enhanced. The lifecycle is a 25-year life cycle and this pavement will hopefully not have to be touched for another 30 years. Federal Funds were awarded to the Village of North Aurora through the Kane/Kendall Council of Mayors.

There were no further audience comments. Mayor Berman then closed the public hearing.

AUDIENCE COMMENTS - None
TRUSTEE COMMENTS - None

CONSENT AGENDA
1. Village Board Minutes dated 08/1/2016; Village Board Minutes dated 08/15/2016 and Committee of the Whole Minutes dated 8/15/2016
2. Interim Bill Listing dated 8/16/2016 in the Amount of $600.00
3. Interim Bill Listing dated 8/31/2016 in the Amount of $357,882.75
4. Ordinance Amending Title 5 Decreasing the Number of Class E Liquor Licenses (BP North Aurora)
5. Amendment No. 1 to the Software License and Support Agreement between the Village and N. Harris Computer Corporation for the CityView Community Development software

Motion for approval made by Trustee Gaffino and seconded by Trustee Guethle. Roll Call Vote: Trustee Gaffino – yes, Trustee Guethle – yes, Trustee Faber – yes, Trustee Lowery – yes, Trustee Curtis – yes. Motion approved (5-0).

NEW BUSINESS
1. Approval of a Resolution of Support and Financial Commitment For FY-17 STP
Reconstruction of Airport Road, Alder Drive and Ice Cream Drive Corridor (FAU Route 1649)
Motion for approval made by Trustee Guethle and seconded by Trustee Gaffino. Roll Call Vote: Trustee Guethle – yes, Trustee Gaffino – yes, Trustee Faber – yes, Trustee Lowery – yes, Trustee Curtis – yes. Motion approved (5-0).

2. Approval of an Ordinance Amending Title 10.20.30 Banning Parking on Elleby
Court in the Village of North Aurora
The issue was brought before the board due to a concern regarding emergency vehicles not being able to get to the cul-de-sac due to vehicles parked in the cul-de-sac as well as well as the median which sits in the center of the cul-de-sac. The Board questioned how the cul-de-sac was approved in the first place when the development was built. Trustee Gaffino suggested reducing the size of the median in order to allow more room for emergency vehicles. Trustee Curtis asked if there is any funding the Village could get from the developer to reduce the size of the median. Trustee Faber said that the Village could not pull the letter of credit if it was already approved.
Greg Sutton, President of the Home Owners Association, 454 Lake Run Court, North Aurora, IL – Mr. Sutton said that all of the lots have been sold and the developer has left and not aware of a letter of credit. There is another developer that owns the remaining lots. The HOA has had two complaints from homeowners that live in that area concerned about emergency vehicles not being able to get through the area. It is very tight and there is very limited ability to park since the driveway configurations do not allow for additional parking. With safety in mind, the HOA requested that the parking be eliminated in the curvature area of the cul-de-sac where the island is located.
Brian Stumm, 3056 Elleby Court, North Aurora, IL – Mr. Stumm asked that the Board not make a decision to eliminate parking until there is enough research done regarding a solution. Stumm said he has lived there for 9 years and this issue has never come up before. Stumm was also questioned why this issue regarding the cul-de-sac and room enough for emergency vehicles was not discovered previously.
Village Administrator Steve Bosco said he could go back to when the subdivision was approved and look at the site plan and review minutes. The village can look at the infrastructure that is in place and determine how realistic it would be to move it.
Jim Bibby said that the 360 turn that the wheel-base truck was attempting is extremely difficult to impossible as soon as several cars are parked a foot away from the curb, island or no island. The cul-de-sac design is based upon the outer wheel of the vehicle being able to run along the curb face all the way around. And then only has a foot-and-a-half of leeway to make that turn. Bibby said he could provide some auto-turn exhibits which will show how the truck would make the turn. Research will show that if that one worse spot is removed, the truck could make the turn without a problem. It would take away one parking spot. Bosco said that he would work with engineering, talk to police and fire and go from there. Bosco said he would bring the issue back to a Committee of the Whole meeting and will email the HOA to let them know when it will be discussed further.
Motion made by Trustee Gaffino and seconded by Trustee Guethle to table the item. Roll Call Vote: Trustee Gaffino – yes, Trustee Guethle – yes, Trustee Faber – yes, Trustee Lowery – yes, Trustee Curtis – yes. Motion approved (5-0).

3. Approval of a Proposal from Rempe-Sharpe and Associates for Engineering for the
Water Capital Improvements including: Well #8, Well #9, and Storage Tower.
Motion for approval made by Trustee Guethle and seconded by Trustee Curtis. Roll Call Vote: Trustee Guethle – yes, Trustee Gaffino – yes, Trustee Faber – yes, Trustee Lowery – yes, Trustee Curtis – yes. Motion approved (5-0).

4. Approval of a Proposal from Teska Associates for the Redesign of Riverfront Park
in the Amount not to exceed $14,500.00
Motion for approval made by Trustee Guethle and seconded by Trustee Curtis. Roll Call Vote: Trustee Guethle – yes, Trustee Gaffino – yes, Trustee Faber – yes, Trustee Lowery – yes, Trustee Curtis – yes. Motion approved (5-0).

5. Approval of a Proposal from Encap Inc. for the 2016 Remington Landing Pond
Improvements in the Amount of $15,876.00
Motion for approval made by Trustee Guethle and seconded by Trustee Lowery. Roll Call Vote: Trustee Guethle – yes, Trustee Gaffino – yes, Trustee Faber – yes, Trustee Lowery – yes, Trustee Curtis – yes. Motion approved (5-0).

6. Approval of a Bid from Site Recovery Services, Inc. in the Amount of $47,290.00 for
the Demolition of all Site Improvements and Removal of Underground Storage Tanks at 24 S. Lincolnway.
The low bidder said they could not fulfill the obligations under the bid spec given their price. Staff then moved onto the next lowest bid. Motion made by Trustee Guethle and seconded by Trustee Gaffino to reject the low bid and accept the second lowest bid by Fox Valley Excavating, Inc. Roll Call Vote: Trustee Guethle – yes, Trustee Gaffino – yes, Trustee Faber – yes, Trustee Lowery – yes, Trustee Curtis – yes. Motion approved (5-0).

7. Approval of a Bid from National Power Rodding Corp., in the Amount of
$141,228.00 for the 2016 Sanitary Sewer Televising Project
Motion to approve made by Trustee Guethle and seconded by Trustee Curtis. Roll Call Vote: Trustee Guethle – yes, Trustee Gaffino – yes, Trustee Faber – yes, Trustee Lowery – yes, Trustee Curtis – yes. Motion approved (5-0).

8. Approval to Reject the Low Bidder and Accept the lowest Responsible Bid from
Front Range Environmental, LLC in the Amount of $68,680.00 for the 2016 Sanitary Manhole Sealing Project
Motion for approval made by Trustee Guethle and seconded by Trustee Lowery. Roll Call Vote: Trustee Guethle – yes, Trustee Gaffino – yes, Trustee Faber – yes, Trustee Lowery – yes, Trustee Curtis – yes. Motion approved (5-0).

9. Approval of a Bid from Tri-County Excavation and Construction in the Amount of
$28,235.40 for the IDOT Spillway Wing Wall Repair
Motion for approval made by Trustee Lowery and seconded by Trustee Guethle. Roll Call Vote: Trustee Lowery – yes, Trustee Gaffino – yes, Trustee Faber – yes, Trustee Guethle – yes, Trustee Curtis – yes. Motion approved (5-0).

10. Approval of Pay Request No. 8, Final in the Amount of $10,000.00 to Site Recovery
Services for the North Aurora Activity Center Demolition
Motion for approval made by Trustee Curtis and seconded by Trustee Lowery. Roll Call Vote: Trustee Curtis – yes, Trustee Lowery – yes, Trustee Faber – yes, Trustee Gaffino – yes, Trustee Guethle – yes. Motion approved (5-0).

11. Approval of Pay Request No. 3, Partial in the Amount of $250,137.63 to Geneva
Construction Inc. for the 2016 Street Improvements Program
Motion for approval made by Trustee Guethle and seconded by Trustee Gaffino. Roll Call Vote: Trustee Guethle – yes, Trustee Gaffino – yes, Trustee Faber – yes, Trustee Lowery – yes, Trustee Curtis – yes. Motion approved (5-0).

12. Approval of a Bill List dated September 19, 2016 FY16 in the Amount of
$894,655.01
Motion for approval made by Trustee Guethle and seconded by Trustee Curtis. Roll Call Vote: Trustee Guethle – yes, Trustee Gaffino – yes, Trustee Faber – yes, Trustee Lowery – yes, Trustee Curtis – yes. Motion approved (5-0).

OLD BUSINESS – None

VILLAGE PRESIDENT’S REPORT
Mayor Berman thanked Staff and the Village Board for participating in Friday’s Strategic Plan session.

COMMITTEE REPORTS - None

TRUSTEES’ COMMENTS
Trustee Faber mentioned that the guardrail over the bridge needs to be addressed so that it is up to code. Bosco said that redesigning of the bridge area will be discussed during a meeting with Teska.

ADMINISTRATOR’S REPORT - None
ATTORNEY’S REPORT - None
FIRE DISTRICT REPORT - None

VILLAGE DEPARTMENT REPORTS
1. Finance – 1. Special Census was completed last week. Will be close to an additional 500 in population. 2. The Village’s General Fund finished in the black last year. 3. Working on recruitment for the vacant utility position.
2. Community Development – None
3. Police - None
4. Public Works - None
5. Water – Jeremy Barkei handed in his resignation. He will be taking the position of Water and Sewer Superintendent for the City of Batavia.

ADJOURNMENT
Motion to adjourn made by Trustee Guethle and seconded by Trustee Curtis. All in favor. Motion approved.

Respectfully Submitted,

Lori J. Murray
Village Clerk


Contact Village Hall

Village of North Aurora
25 East State Street
North Aurora, IL 60542

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Hours: Monday - Friday
8:00 a.m. - 4:30 p.m.

Village Departments

Administration (630) 897-8228 ext. 224
Administration Fax (630) 897-8258
Police (630) 897-8705
Police Fax (630) 897-8700
Finance (630) 897-8228 ext. 225
Community Development (630) 897-1457 ext. 222
Code Enforcement (630) 897-1457 ext. 231
Building and Zoning (630) 897-1457 ext. 259
Public Works (630) 897-8228 ext. 260
Water (630) 897-8228 ext. 223
Fire District (630) 897-9698