Committee of the Whole Minutes
VILLAGE OF NORTH AURORA
COMMITTEE OF THE WHOLE MEETING MINUTES
JUNE 20, 2016
In attendance: Mayor Dale Berman, Trustee Mike Lowery, Trustee Chris Faber, Trustee Mark Carroll, Trustee Mark Gaffino, Trustee Mark Guethle, Village Clerk Lori Murray. Not in attendance: Trustee Laura Curtis.
Staff in attendance: Village Administrator Steve Bosco, Finance Director Bill Hannah, Community & Economic Development Director Mike Toth, Police Chief Dave Summer, Public Works Superintendent Mike Glock, Water Superintendent Paul Young, Attorney Roman Seckel.
AUDIENCE COMMENTS - None
TRUSTEE COMMENTS - None
1. Discussion of a New Community Sign
Village Administrator Steve Bosco discussed a new community sign which would replace the current sign at the intersection of Route 31 and Route 56. This sign was donated by the Lions Club years ago. The new sign would preferably be an LED sign. The cost can vary from $20,000 to $60,000. The question for the board was if the Village should own and operate the sign as its own. The Lions Club said they would like to be the exclusive sponsor of the sign and would provide a monetary contribution to have their logo on the sign. Bosco said that there should be discussion regarding who would own the sign and the location of the new sign. Staff proposed the same location. Trustee Faber said he would rather have the new sign located by the police station. Bosco said that the next sign would be mobile. Assuming that the property at the corner of Routes 31 & 56 does not develop for a few years, the sign can be bracketed at the current location and then moved to another location at a future date. Trustee Gaffino said he liked the idea of being able to move the sign in the future. Gaffino was in favor of opening up sponsorship for all clubs within the Village and allow those sponsors to have their logo on the community sign. Trustee Lowery agreed. Trustee Faber also agreed to opening up the sponsorship for other clubs. Trustee Gaffino said that unless one club is going to pay for the entire sign, then it should be open to other clubs for sponsorship. Trustee Carroll agreed and was also in favor of not having the community sign permanently at the corner of Routes 31 & 56. Mayor Berman said he liked the current location since it would grab traffic from both directions on State Street.
Bosco said that staff would now focus on the design of the sign and bring ideas back to the Board at a future meeting. Bosco did note that a good thing with the sign being mobile and possibly moved to the police station in the future is that the gazebo and the mural that was originally on the Activity Center, will be located in the area of the police station as well.
Trustee Lowery suggested the sign be lower in height than the current sign so that it is easier to read.
2. Discussion of an Intergovernmental Agreement with the City of Batavia for the
maintenance of right-of-way on Hart Road
On June 13, 1988 the Village of North Aurora entered into an Intergovernmental Agreement with the City of Batavia regarding the maintenance of Hart Road right-of-way. The proposed agreement would amend and restate the Hart Road agreement in its entirety. The Village Board was in favor of the proposed Intergovernmental Agreement with Batavia.
3. Discussion of an Amendment to the Zoning Ordinance to Increase the Allowable
Building Height in the O-R-I Research and Light Industrial District
The proposed amendment to the zoning ordinance would allow the building height in the ORI Research and Light Industrial District to go from 40 feet to 50 feet. There are several ORI properties in the Village. When the zoning ordinance was adopted in 2013, the previous allowable building height was 100 feet and 150 feet with a special use. The Plan Commission reviewed the amendment and recommended approval. They were in favor of the new building height for the current ORI properties but did note their concerns for future ORI Properties. Faber said that if the Village was not comfortable with changing the building height to 50 feet, the ordinance could reflect 40 feet and 50 feet as a special use. Toth said that would make the Liberty properties non-conforming. Trustee Guethle was in favor of the amendment. There was no further discussion.
4. Discussion of a new Enterprise Resource Planning System for Community
In recent months, Staff has been looking into community development software. The Village is currently using CityView software, version 8.3 which was current in 2005. Version 8.3 has now become obsolete. The Village looked at three companies: CityView, Accela and Sungard and Staff has suggested the Village go with the CityView Select system.
Staff received a quote from CityView Select for the most recent version of their community development software module, which includes property information, permits, inspections and code enforcement. The quote was for $97,523 for licensing, implementation, training and data conversion to CityView Select and an annual maintenance of $14,712.79.
Trustee Carroll asked if the $97,523 is the most recent version of Citywide and includes the GIS. Toth said that it does not include the GIS, which is an extra $3000. Trustee Lowery asked if the GIS module could be added at a later date. Answer was yes. Trustee Faber asked if the annual maintenance fee includes upgrades. Toth said yes. Trustee Carroll suggested including the business module and the bridge to the GIS.
The Village Board directed Staff to proceed.
Motion to adjourn made by Trustee Guethle and seconded by Trustee Lowery. All in favor. Motion approved.
Lori J. Murray